Application & Post-Grant Reporting Procedure

University Scholars applying for funding from the Scholars Research Travel and Support Fund must adhere to the following procedures.

Before traveling or purchasing supplies, the student must:

  • Complete and submit the online SRSTF application. Students must apply before (preferably at least one month before) they are scheduled to depart or make purchases. Applications are reviewed on a rolling basis. Travel support cannot be provided for travel that has already occurred.
  • Submit proof of registration or acceptance to the event (for travel), or a justification of the necessity of the requested funds to their research project. If students have applied to an event and are awaiting acceptance, they may submit proof of having applied but must present proof of acceptance before any travel funding is disbursed.
    • All student research must take place under the guidance and supervision of a Northeastern University faculty member and must adhere to all University policies, including those on the use of human subjects.

The student must do the following within two weeks of the expenses in order to be reimbursed:

  • Contact the Scholars office to obtain a SRSTF Reimbursement Request Form to initiate reimbursement for your expenses. Make sure to update your expenses to match the exact amounts on your receipts. Once completed, please print, sign, and submit a paper copy of the form to the Scholars office.
  • Please also submit all original receipts for registration, lodging, taxi and/or airfare, baggage fees, etc. with your Reimbursement Request Form, again ensuring that all amounts match.
  • Complete our online post-grant report and submit a blog post about your experience for publication on the University Scholars blog--including a picture (a smartphone picture is fine!) of yourself engaged in the research or at the event, preferably by your poster, while giving your presentation, or near a sign for the event.

Additional suggestions:

  • Students are encouraged to submit work undertaken in a Trail-Blazer Award Project, research assistantship, internship, co-op, directed study, or research-intensive class to professional conferences and events.
  • Please make every effort to reduce expenses (by sharing hotel rooms and transportation costs with other students, for example) so that a larger number of students can be funded.
  • Students should contact the event organizers to see if there are discounts, scholarships, or volunteer opportunities available for undergraduate participants.

If you have any questions, please contact us at