Services for International Students and Scholars

On-Campus Employment

On-campus employment regulations differ for F-1 and J-1 students. Please make sure you’re reading the section that corresponds with your visa status!

F-1 On-Campus Employment Information

Overview and Definition

F-1 students are eligible to work on-campus while attending classes. The work does not need to be related to the student’s field of study. Students must maintain legal F-1 status while engaging in on-campus employment

On-campus employment includes:

  • Work done in the University library, laboratories, residential buildings, administrative offices, or doing research on-campus
  • Employment with on-location commercial firms which provide services for students on campus, such as restaurants located in a University-owned building

Policies

  • Students may work up to 20 hours per week while school is in session, and up to 40 hours per week during periods when school is not in session or during approved summer vacation.
  • Students cannot work on campus if they are simultaneously engaging in
    • Curricular Practical Training (CPT)
    • Optional Practical Training (OPT)
    • Stipended Graduate Assistantship (SGA)
  • Graduating students are allowed to work until the official last day of university finals. The dates of the finals period are posted in the Academic Calendar.  Check the calendar to confirm the dates for your school.

On-Campus Employment During Summer/Vacation Periods

F-1 Students may work up to 40 hours per week during periods when school is not in session or during summer vacation.  Below are the three categories of time when F-1 students are eligible to work beyond 20 hours per week:

  • Between terms or semesters
  • Students may work more than 20 hours per week starting the day after the last day of the final exam period up until the start of the next term/semester
  • Vacation/Break (ie. Thanksgiving Recess, Winter Break/Vacation, Spring Break)
  • Summer is not considered a vacation period under the following circumstances:
    • If summer is the first term of your program
    • If you complete your program during a summer term
    • If your program requires you to take a full course load during a summer term

Note: If a student decides to take a class by choice, he/she should still be able to work more than 20 hours per week.

The official start and end date of terms, exams, and recesses are all posted in the Academic Calendar.  Check the calendar to confirm the dates for your school.

Office of Global Services Application Process

Please note, if a student already has a Social Security Number (SSN) and/or another on-campus job, he/she does not need to request an on-campus employment form from the OGS.  In this case, the student can apply for on-campus work directly with the Student Employment Office.

When a student has been offered an on-campus job for the first time, he/she needs to obtain an on-campus employment form OGS if he or she does not have an SSN.  This form can be presented to the Social Security Administration in order to apply for an SSN. Please follow the steps below if you have a job offer and need to obtain an SSN:

Step 1: Print the Employment Letter for F-1 Students and complete Section I (Personal Information) and have your on-campus employer complete and sign Section II (Employment Information).

Step 2: Log into MyOGS, upload the On-Campus Employment Letter, and submit the e-form.

Step 3: A Designated School Official from the Office of Global Services will review and sign the Letter. An e-mail will be sent to your husky email once the Letter is ready for pick-up. Please note, the processing time for the on-campus employment letter is five business days.

Step 4: Present the letter to the Social Security Administration in order to apply for an SSN. For detailed instructions on how to apply for a Social Security Number, please refer to the Social Security Number (SSN) section of the OGS website.

Step 5: Visit the Student Employment Office to complete the hiring process

Social Security Administration Application Process

Please view Social Security Number (SSN) information here.

Graduate Assistantships Application

Students who have been awarded a Stipended Graduate Assistantship (SGA) will need to request an SGA Social Security Number Letter from the Office of Global Services (OGS) which must be signed by a Designated School Official (DSO). To apply for a letter, please follow the steps below:

Step 1: Complete the SGA Social Security Number Letter Request. You will be asked to provide information such as the College where you will be providing services and your start date.

Step 2: A DSO from the OGS will review and sign the letter, as long as your college as confirmed that you have an SGA. An e-mail will be sent to you once the letter is ready for pick-up.

Step 3: Present the letter to the Social Security Administration in order to apply for a Social Security Number. For detailed instructions on how to apply for a Social Security Number, refer to the Social Security Number (SSN) section of the OGS website. Please note, the processing time for the SGA Social Security Number Letter is five business days. It is the student’s responsibility to notify the OGS if there are any changes to his/her SGA.

I just finished my last final exam; can I work more than 20 hours per week on-campus now?

Maybe.  If you are a continuing student, you can only work more than 20 hours per week on campus after the final exam period (which may be later than when your final exams take place) is over.  Check the University Calendar to confirm final exam periods.  You can continue to work more than 20 hours per week until the start of the next semester (or for the duration of the summer, if eligible).

I have an SGA during the academic year, but not in the summer. Can I do on-campus work over the summer?

Yes.  You will need to follow the steps to apply for on-campus employment.  You should already have an SSN, so you should be able to apply directly with Student Employment.  You can only begin on-campus work after the last day of the final exam period and once your I-9 has been properly filed.

Can I work on-campus while I have CPT approval for co-op or internship?

No.  You cannot work on-campus and engage in CPT at the same time.

I am graduating this semester. What is the last day that I can work?

You can work until the last day of the exam period; see the University Calendar to confirm this date.

Can I work on-campus if I am transferring in from another university or between degree levels?

This may be possible if you already have a SSN.  Please check with an OGS advisor to confirm.

J-1 On-Campus Employment Information

Overview and Definition

The on-campus employment option is available for J-1 students as long as they are in good academic standing and are enrolled in a full course of study (except during official school breaks). Please note, J-1 students must receive employment authorization from the Office of Global Services (OGS) BEFORE the begin working.

If the J-1 student’s program sponsor is not Northeastern University, but an outside organization (such as Fulbright), the student will need to obtain employment authorization from the sponsoring organization.

J-1 students should submit a J-1 On-Campus Employment Authorization Request to the OGS (please refer to the Application Process and Approval Section). The OGS will issue a letter which can be presented to the Social Security Administration in order to apply for a Social Security Number.

Policies

  • J-1 students may work up to 20 hours per week while school is in session, and up to 40 hours per week during periods when school is not in session or during summer vacation
  • The employment can be authorized up to 12 months at a time
  • On-campus employment authorization is cancelled if student graduates/completes exchange program, fails to maintain J-1 status, or transfers to another school

On-Campus Vacation Working Dates

The following programs require students to be enrolled over the summer: 

COE: Global Experience Office Non-Degree J-1 ENG group Summer 1

CPS: Global Leadership in Boston (GLIB) – J-1

Office of Global Services Application Process

Please note, if a J-1 student already has a Social Security Number, he/she still needs to request employment authorization from the OGS by submitting the J-1 On-Campus Authorization Request. The OGS will issue a letter which can be presented to the Social Security Administration in order to apply for a Social Security Number. Please follow the steps below for submitting the J-1 On-Campus Authorization Request.

Step 1: Print out the J-1 On-Campus Employment Authorization Request from the Employment Forms section on the OGS website.

Step 2: Complete Section I (Student Information) and have your supervisor complete and sign Section II (Employment Information).

Step 3: Log into MyOGS, upload the J-1 On-Campus Employment Authorization Request, and submit the e-form.

Step 4: An Alternative Responsible Officer (ARO) from the OGS will process your request and generate and sign a Letter. An e-mail will be sent to you once the Letter is ready for pick-up. Please note, the processing time for the on-campus employment letter is five business days, so please select a start date that is at least five business days in the future from the date you submit your request. You can present the letter to the Social Security Administration in order to apply for a Social Security Number. For detailed instructions on how to apply for a Social Security Number, please refer to the Social Security Number (SSN) Instructions form on the OGS website.

Social Security Administration Application Process

J-1 students will receive an e-mail from the OGS when the form has been signed by an Alternative Responsible Officer (ARO) and is ready for pick-up. The processing time is five business days. If J-1 student does not yet have a Social Security number (SSN), the ARO-signed letter can be presented to the Social Security Administration in order to apply for a SSN.

After you apply for SSN and before you begin working, please visit the Student Employment Office (271 Huntington Avenue, Suite 276) and bring the following documents:

  • Passport
  • Copy of I-94
  • DS-2019
  • J-1 On-Campus Employment Authorization Request from OGS
  • Receipt from Social Security Administration
  • Letter from program sponsor (if not Northeastern University)

Using these documents, you will complete a Form I-9 for Employment Eligibility Verification.