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What to Expect – Medical Leave of Absence

Who can I talk to about taking Medical Leave of Absence (MLOA)?

Care Coordinators are available Monday through Friday 8:00 am to 5:00 pm to discuss your medical leave questions, review the process of applying for medical leave of absence, explain necessary supporting clinical documentation, and discuss any concerns.  You can call or email to speak with a Care Coordinator.

Call: (617) 373-2772 option #4

Email: mloa@northeastern.edu

How do I apply for Medical Leave of Absence?

You need to submit the Medical Leave of Absence Request form along with supporting documentation from a treatment provider. If you are currently working with a clinician outside of UHCS, they should submit a letter that includes: diagnosis, treatment plan, medication (if applicable), support for Medical Leave of Absence. This letter can be submitted via email mloa@northeastern.edu or fax 617-373-2601. Documentation will not be received via USPS or hand submission.

It is important that your medical leave documents contain the completed and signed medical leave of absence form and a supporting letter from your treatment provider in order for your MLOA request to be reviewed.

Will my medical information be shared with other offices?

No. UHCS abides by strict confidentiality laws. No medical information will be shared without your consent. All services at UHCS are confidential. You may review more information about confidentiality and release of medical information here. Once your medical leave of absence is approved, a letter is sent by the Care Coordinators to other offices indicating your leave has been approved, but it does not include any medical information regarding the reason or current medical condition.

After submitting my completed request, how long will it take to receive feedback from the Care Coordinator?

You can expect to receive a status update within 3 business days of submission. When applying for any university process, you should regularly monitor you husky email account. The Care Coordinator may reach out to you at any time with additional questions or important information.

Once approved, how long will it take to process my request?

Approved requests are processed within 3-5 business days.

CPS students: Processing time varies. Please call for further information.

I am planning on taking a MLOA, should I withdraw from my classes?

No. Once your Medical Leave of Absence is processed, the Registrar’s office will be notified and your academic will reflect “W”s. Withdrawing from classes could have financial and visa implications. If you have questions about withdrawing please reach out to the MLOA Team to discuss further.

Can I still keep the university’s health insurance plan while on medical leave?

Your Northeastern University Student Health Plan (NUSHP) will remain active through August 31st of the academic year. Students who had coverage under NUSHP after March 31st are eligible to purchase one more year of coverage if their leave extends into the fall of a new school year. If you are looking to remain enrolled in NUSHP you will need to complete the Petition to Enroll  form and email it to nushp@northeastern.edu. For more information contact the Student Health Plan Manager at nushp@northeastern.edu or (617) 373-8007. Learn more information about NUSHP here.

I’m an international student, is there anything else I should know?

In addition to completing the Medical Leave of Absence process through UHCS, international students need to complete the OGS MLOA Intention form. This forms notifies the OGS staff that you intend on taking a MLOA and they will assist you to comply with your next steps.

To read more about the impact for international students, please visit the OGS website.

My medical documents are in another language, can I translate them?

Translation must be done by your provider or a professional translation service, only. All documentation must be in English.

Are there eligibility requirements for Medical Leave of absence?

Yes. There are a few factors that would render a student not eligible for a medical leave of absence, they include:

  • Participation in a final assignment/exam
  • There is no medical reason for applying for a medical leave and another type of leave is more appropriate.

I have been on Medical Leave for one year and need to remain on MLOA, what do I do?

If you have been on MLOA for one year and need to continue on MLOA, you should contact the Care Coordinator. You may be eligible to request a tuition credit extension if the MLOA will continue beyond one year. In order for a tuition credit to be approved, you will need to submit supporting documentation.

The supporting documentation from your treatment provider needs to review their recommendation for the continuation of MLOA, diagnosis, treatment plan, medication and anticipated timeline for return to the University, if available. Considerations for continuing MLOA beyond one year:

  • Your student status moves from active to withdrawn.
  • There may be loan implications. Please reach out to your Student Financial Services to learn more.

How does the Tuition Adjustment work?

The university’s medical leave of absence and emergency leave policy states that all tuition charged for the term in which the leave has been granted will be held by the university for one year and applied toward future tuition charges in the same academic program.  If you choose not to return to the university, for any reason, this future term adjustment will not be refunded.  This does not include housing and other fees. Outstanding balances (including unpaid balances) for the academic term in which the leave is taken are still due the university.

 Tuition adjustments are made depending on the timing of the leave (your last date of attendance). The adjustments would follow the same schedule as the official withdrawal adjustments. See the schedule for “Refunds for Complete Withdrawal from the University.”

How will my financial aid be impacted?

Financial aid recipients must contact their financial aid counselor to understand the effects on aid received. If the leave extends more than six months, your loans may go into repayment. Please reach to your financial aid advisor to discuss the financial implications of taking a medical leave.https://studentfinance.northeastern.edu/contact-us/