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SABO Expense Reimbursement Voucher

  • Complete the check list below and ensure all receipts adhere to receipts and proof of payment requirements.
    Reimbursements that do not meet these requirements will NOT be processed.
  • NU STUDENT/GUEST REQUESTING REIMBURSEMENT


  • NON-TRAVEL EXPENSES

  • BREAKDOWN OF NON-TRAVEL EXPENSES

  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.

  • TRAVEL EXPENSES

  • BREAKDOWN OF TRAVEL EXPENSES

  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.


  • NON-TRAVEL PURCHASE

  • BREAKDOWN OF NON-TRAVEL EXPENSES

  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • TRAVEL-RELATED OR TRIP EXPENSE

  • BREAKDOWN OF TRAVEL EXPENSES

  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • INDEX: 6 digit cash or budget index. Beginning with “8” for student groups or “3” for Club sports. Example 8XXXXX or Club sport Example: 3XXXXX. See here.
  • ACOUNT CODE: must start with 7 and consist of 5 numbers. See here.
  • UPLOAD RECEIPTS

  • Drop files here or
    Accepted file types: jpg, gif, png, pdf.
    You are allowed up to 7 file uploads and a maximum of 1MB per file.
    Receipts and proof of payment requirements
  • Send this completed form to SABO with ITEMIZED RECEIPT(S) ATTACHED if a reimbursement is needed for out of pocket expenses.
  • APPROVALS

  • Please note this is your student group's faculty advisor. An approval request will be sent to email provided.
  • IMPORTANT NOTES REGARDING THIS REIMBURSEMENT REQUEST:

  • 1) You will not be reimbursed for sales tax paid except meal/food tax, and hotel occupancy taxes. 2) Travel reimbursements should be submitted within 10 days of returning from trip
    Under IRC sections 62(a)(2) and 62(c), reimbursements for travel that meet established tests for an ACCOUNTABLE PLAN, are not subject to employment taxes (federal income taxes, Social Security and Medicare). The following are the three requirements for an accountable plan:
    1. There must be a business connection and the expense must be reasonable.
    2. There must be reasonable accounting for the expenses.
    3. Expense reimbursements must be filed within a reasonable amount of time.

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