Direct Pay & Reimbursement Forms

SABO Expense Reimbursement Voucher Forms

Use this online form to reimburse individuals who made purchases on behalf of your student group. The old pdf forms will no longer be accepted. This is an online process ONLY.

Please Review Receipts and proof of payment requirements before filling out this form.

This form should NOT be filled out by anyone other than the person being reimbursed. 

SABO Reimbursement online process

  1. Complete the new, online expense reimbursement voucher form. All required fields (indicated with an asterisk *) must be completed, and required receipts must be uploaded, in order to submit the form.
  2. Ensure all receipts adhere to Receipt and Proof of Payment Requirements
  3. Once you submit the online form, an email (including a PDF of all information submitted) will automatically be sent to your advisor for approval. (Note: be sure to input your advisor’s email address accurately to ensure they receive this communication) The submitter of the form will also be emailed a copy of the form to retain for their records.
  4. Your advisor must then forward the automatically generated email they receive to SABO at sabopay@northeastern.edu with an indication that they approve of the expense(s).
  5. SABO will review the form before sending along to Accounts Payable (A/P) for processing.
  6. A/P will process the reimbursement and send payment via direct deposit (if the person being reimbursed has already established this with Northeastern – for student employment purposes, as an example) or via check within 10 to 14 business days. Checks will be sent to the address listed on the form only.

NOTE: SABO expense reimbursement voucher form is intended to be used for reimbursements for students, guests, and part-time employees of the University.  Full-time Faculty members and staff should continue to use the concur platform for their reimbursement needs. For concur inquires only contact k.kinnett@northeastern.edu

Sabo Expense Reimbursement Voucher – For reimbursements from student groups

SABO Expense Reimbursement Voucher -GSG – For Individual Conference reimbursements from Graduate Student Government.

SABO Expense Reimbursement – Club Sports – For reimbursements from club sports teams.

Petty Cash Reimbursement Forms

Use this form to make reimbursements for expenses under $50 and receive cash on the spot instead of a check in the email. Forms are only available in the SABO Office (434J CSC) and must be submitted in person.

 

SABO Direct Pay Request (Dpay)

Use this form to request payments via check to companies or individuals for a service or product provided to a student group.

* ADVISOR APPROVALS VIA EMAIL ACCEPTED *

IN ONE EMAIL send completed form, all required required supporting documents, & Advisor approval to SaboPay@northeastern.edu or bring Direct Pay request form and required supporting documents to 434J CSC.

Supporting Documentation Required: Supporting documents must be submitted with the Dpay Form in order to be processed. Invoices are typically required as supporting documentation. Additional documentation such as approved contracts, W9 tax forms, and International Supplier Registration Forms(for international vendors) may also be required to process they payment. Account statements, quotes, or pro-forma invoices can NOT be used as supporting documentation. Please view the SABO Quick Help Guide  for details on supporting documents and how to fill out the Dpay Form.

UPDATE 3/23/18: A completed International Supplier Registration Form is required as supporting documentation for payments to international vendors outside of the United States. This document replaces the W-8 requirement.

Need Help?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Deposit Forms

UPDATE: Due to current COVID-19 Restrictions the SABO office will not be accepting cash or check deposits. Please see below for Remote Deposit Instructions. 

Deposit Slip – Student Groups

Student Groups and Club Sports teams can use this form to deposit checks and cash to your student group account in person.

Forms are only available in the SABO Office (434J CSC).

Sample: Deposit Slip

*Do not use sample copy to make deposits.

Deposit Instructions(In person)

Sample of Check Deposit

REMOTE DEPOSITS

Student Groups can now make remote deposits to their student group accounts. Please see Remote Deposit Instructions for more information.

NEED HELP?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Sweet Tomatoes Order Form

Order Pizza and more for your meetings and events. Orders must first be approved by SABO.

Please allow 2 business days for approval if you submit your order to SABO via email.

Email completed form to Sabo434@northeastern.edu or bring to SABO office 434J CSC

To Place an order Fill out a Sweet-Tomatoes-Student-Group-Order-Form-FY-19

Transportation Forms

SABO Bus & Van Request Forms

Use these forms to reserve a University van or a Peter Pan bus for an authorized trip.  These Forms must be filled out and submitted online.

Before filling out this form you are required to discuss all travel plans with a  Program Manager.  For help finding your Program Manager visit the CSI Event Planning Page.

Tax Forms

Tax Exempt Forms

Use these forms when working with off campus vendors to show proof of your groups non-profit & tax exempt Status. This means that in most cases you should not be paying sales tax for items your group purchases with the exception of meals and hotel sales tax. Different vendors may ask for different forms but generally the ST-5  or W9 form is required.

W9 Form

ST-2 Form

ST-5 Form

Click Here: For additional tax exempt forms

Tax ID Numbers

NU State Tax Exempt Number: 10702102

NU Federal Tax ID Number:  04-1679980

Click Here: To see the proper use of each number

Student Group Transfer Form

Use this form to transfer money between student groups.  Forms are only available in the SABO Office (434J CSC)

NEED HELP?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Advisor Banner Access

SABO Advisor Banner Access Form

This form is required for Advisors to get access to the Banner Finance System and to register with the Student Activities Business Office. Please fill out one form for each student group.

PLEASE NOTE:

Form must be filled out ONLINE. After you have completed the form. SABO will use the information provided to submit a Banner access request on your behalf to the University  Budget Office. You will then begin receiving emails from “K2 Northeastern” regarding the status of your request. Please allow up to two to three weeks for processing.

If you are an advisor with a newly recognized student group please look up index number HERE or contact SABO434@neu.edu for the index numbers needed.

Fill Out: SABO Banner Access Form Here