Direct Pay & Reimbursement Forms

SABO Expense Reimbursement Voucher Forms

Use this online form to reimburse individuals who made purchases on behalf of your student group.

Please review Receipts and proof of payment requirements before filling out this form.

This form should NOT be filled out by anyone other than the person being reimbursed. 

SABO Reimbursement online process

  1. Complete the expense reimbursement voucher form. All required fields (indicated with an asterisk *) must be completed, and required receipts must be uploaded, in order to submit the form.
  2. Ensure all receipts adhere to Receipt and Proof of Payment Requirements
  3. Once you submit the online form, an email (including a PDF of all information submitted) will automatically be sent to your advisor for approval. (Note: be sure to input your advisor’s email address accurately to ensure they receive this communication) The submitter of the form will also be emailed a copy of the form to retain for their records.
  4. Your advisor must then forward the automatically generated email they receive to SABO at sabopay@northeastern.edu with an indication that they approve of the expense(s).
  5. SABO will review the form before sending along to Accounts Payable (A/P) for processing.
  6. A/P will process the reimbursement and send payment via direct deposit (if the person being reimbursed has already established this with Northeastern – for student employment purposes, as an example) or via check within 10 to 14 business days. Checks will be sent to the address listed on the form only.

NOTE: SABO expense reimbursement voucher form is intended to be used for reimbursements for students, guests, and part-time employees of the University.  Full-time Faculty members and staff should continue to use the concur platform for their reimbursement needs. For concur inquires only contact AP@northeastern.edu

Sabo Expense Reimbursement Voucher – For reimbursements from student groups

SABO Expense Reimbursement Voucher -GSG – For Individual Conference reimbursements from Graduate Student Government.

SABO Expense Reimbursement – Club Sports – For reimbursements from club sports teams.

 

SABO Direct Pay Request (Dpay)

Use the Direct Pay Request Form to send payment via check to companies or individuals for a service or product provided to a student group.

* UPDATE: Advisors must sign Dpay form for approval. Digital signatures are accepted. 

IN ONE EMAIL send completed Dpay form with advisor approval and supporting supporting documents to SaboPay@northeastern.edu or bring Direct Pay request form and required supporting documents to 434J CSC.

Supporting Documentation Required: Supporting documents must be submitted with the Dpay Form in order to be processed. Please view the SABO Quick Help Guide  for details on supporting documents and how to fill out the Dpay Form.

UPDATE: A completed International Supplier Registration Form is required as supporting documentation for payments to international vendors outside of the United States. This document replaces the W-8 requirement. The Vendor is responsible for filling this form out correctly.

Need Help?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Deposit Forms

 

Deposit Slip

Student Groups and Club Sports teams can use this form to deposit checks and cash to your student group cash index.

UPDATE: In an effort to minimize the use of cash and improve safety on campus, the SABO office will only be accepting cash deposits on a limited basis.  Cash will only be accepted from student group  fundraisers that have been approved by the Center for Student Involvement. Please note all fundraising, collection and solicitation events must first be approved by the Center for Student Involvement. See CSI Fundraising Guidelines for more information.

Club Sports Teams: Fill out a  Club Sports Fundraising Form with CSI prior to fundraiser/collection

Student Organizations: Submit an Event Registration Request on Engage with CSI Prior to fundraiser/collections

How to make a Deposit and Fill Out Deposit Slip

How to Fill out a Check

 

REMOTE DEPOSITS

Student Groups can make remote deposits to their student group accounts using Debit/Credit cards and E-checks. Please see Remote Deposit Instructions for more information. Please do not attempt to input the account information from a physical check that you may receive from a company or individual. 

NEED HELP?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Sweet Tomatoes Order Form

Use this form to order Pizza from Sweet Tomatoes using your Student Group accounts.

Please Note: This form can only be used by CSI recognized students Groups. It is not valid for University Department orders.

To place an order complete the following steps:

  • Fill out the  Sweet tomatoes – Student Group Order Form FY22
  • Upload the form Here for SABO budget approval. Read instructions carefully!
  • SABO will review the order for budget approval in 5 business days
  • Sweet tomatoes will approve the order after SABO Approval

 

  • Please Read Important notes below:
  • This form must be submitted 5 Business Days (M-F) prior to the pickup or delivery date or it will be denied.

 

  • This form is for pizza and drinks only.
  • Student Groups must have the funds available in the index number provided to be approved.
  • Sweet tomatoes will charge the student group’s index number at the end of the month so be sure to keep track of your expenses.

 

For current Sweet Tomatoes hours of operation Click Here

 

Transportation Forms

SABO Bus & Van Request Forms

Use these forms to reserve a University van or a certified bus for an authorized trip.  These Forms must be filled out and submitted online.

Before filling out this form you are required to discuss all travel plans with a CSI Program Manager.  For help finding your Program Manager visit the CSI Event Planning Page.

Tax Forms

Tax Exempt Forms

Use these forms when working with off campus vendors to show proof of your groups non-profit & tax exempt Status. This means that in most cases you should not be paying sales tax for items your group purchases with the exception of meals and hotel sales tax. Different vendors may ask for different forms but generally the ST-5  or W9 form is required.

W9 Form

ST-2 Form

ST-5 Form

Click Here: For additional tax exempt forms

Tax ID Numbers

NU State Tax Exempt Number: 10702102

NU Federal Tax ID Number:  04-1679980

Click Here: To see the proper use of each number

Student Group Transfer Form

Use The Student Group Transfer Form to transfer money between student groups.

NEED HELP?

Check out the SABO Quick Help Guide for detailed instructions on how to fill out these forms.

Advisor Banner Access

SABO Advisor Banner Access Form

This form is required for Advisors to get access to the Banner Finance System and to register with the Student Activities Business Office. Please fill out one form for each student group.

PLEASE NOTE:

Form must be filled out ONLINE. After you have completed the form. SABO will use the information provided to submit a Banner access request on your behalf to the University Budget Office. You will then begin receiving emails from “K2 Northeastern” regarding the status of your request. Please allow up to two to three weeks for processing.

If you are an advisor with a newly recognized student group please look up index number HERE or contact SABO434@neu.edu for the index numbers needed.

Fill Out: SABO Banner Access Form Here