Social Security Numbers & Taxes
What is a Social Security Number (SSN)?
A Social Security Number is an important identifying document. Please make sure that you keep it in a safe place to avoid identity theft.
Remember! Social Security numbers are not valid forms of work authorization! Please read the employment section to learn about student and exchange visitor employment on and off campus.
Am I Eligible to apply for an SSN?
You are only eligible to apply for an SSN if you are employed. The U.S. government does not allow those who are not employed to apply for an SSN.
How long does it take to get an SSN?
When can I apply for an SSN?
- If you have CPT Authorization – you can apply 30 days before the start date of your CPT
- If you have OPT Authorization – you can apply after you have both your I-20 with OPT endorsement and your EAD card
- If you are working on campus – you can apply after you receive your On Campus Employment Letter from OGS
- If you have AT Authorization – you can apply 30 days before the start date of your AT
- If you are working on-campus – you can apply after your receive your On-Campus Employment Letter from OGS
Where can I apply for an SSN?
Generally, there are two convenient locations for Northeastern students studying at the Boston campus:
Social Security Administration
10 Causeway Street
Boston, MA 02222
Social Security Administration
10 Fawcett Street
Cambridge, MA 02138
For Northeastern students studying at the Seattle campus:
Social Security Administration
915 2nd Ave, Seattle, WA 98174
If you are not located in Boston or Seattle you can find the nearest Social Security Office near you here.
To help our international students and scholars, the OGS provides free access to Windstar, an online tax software assistance program. An email will be sent to all international students with log in information by the end of February.
Do I need to file taxes?
If you receive income in the U.S., including wages, stipend, or scholarship funds, you will likely have federal and state tax withheld from your checks.
- Form 8843: Whether or not you earned income in the U.S. in the previous calendar year, you must file at least the U.S. federal tax Form 8843.
- Form W-2: If you are employed by Northeastern University and/or any U.S. employer you should have received Form W-2, Wage and Tax Statement that summarizes your previous year’s income and taxes withheld. W-2 documents are sent by the end of January. If you have worked for compensation and not yet received your W-2, please contact your Human Resources department. The OGS does not have access to these forms.
- Form 1040(s): It is the main form when filing taxes and reporting income. Please, be aware that there are several versions of this form, consult you tax advisor for further information.
- Form 1042-S: It details your benefits if it applies under a tax treaty between the U.S. and your home country.
Notes: This is not a complete list of tax forms. For more information consult your tax advisor.
State and Local Tax
- Some students and scholars must also file a state and/or municipal (local) tax form. For more information, please refer to the respective State Department of Revenue (e.g. Massachusetts Department of Revenue FAQ site).
- Windstar will help determine your State residence status. If you used the software to prepare your federal tax return it will prepare the forms you will need to file, if it is required.
Note: You may be required to file a state tax return for each state you lived or worked during the preceding calendar year.
Tax Residence Category: Tax Non-Resident/Tax Resident
Tax Non-Resident – Tax Non-Residents are generally only taxed on U.S. income and usually complete Forms 1040NR or 1040NR-EZ and may benefit from any applicable tax treaty and exemption from U.S. Social Security and Medicare/Medicaid taxes. While Tax non-residents are not required to file a federal or state tax return if their earned income amount is below the stated personal exemption amount, they are encouraged to file a return if taxes were withheld from their paycheck as they will likely receive a refund.
Tax Resident – Tax residents are generally taxed by the U.S. on worldwide income and usually complete Form 1040-EZ or 1040 and required schedule forms.
Windstar, the tax preparation software we offer to international students and scholars will help you determine your tax residence status. You will be able to use Windstar to complete your federal Tax Non-Resident tax forms, if Windstar determines you fall under the Tax Non-Resident category.
Form 1040-NR/1040-NREZ with Form 8843 – April 18, 2017
Form 8843 only (if you did not receive income) – June 15, 2017
Documents Needed to Complete Tax Forms
- Your passport, I-94, visa/immigration status information,
- I-20 (if you are F status), DS-2019 (if you are J status)
- Social Security number (SSN) or Individual Taxpayer Identification Number (ITIN)
- Tax reporting documents for U.S. income received in 2016: Forms W-2, 1042-S and/or 1099 (if you received any)
- Copy of past year’s tax forms (if you filed federal tax return previous year)
- Address Information (Current U.S. and Foreign Address)
- Academic Institution or Sponsoring Organization Information
- Entry and Exit Dates for current and past visits to the U.S.
- Scholarship or Fellowship grant letters (if no related Form 1042-S)
Boston IRS Office Contact Information:
JFK Federal Building
15 New Sudbury Street
Boston, MA 02203
IRS National helpline: (800) 829-1040
IRS VITA Program (Volunteer Income Tax Assistance): 1-800-829-1040
Tax Treaty Information:
Massachusetts State Tax Filing Information
Massachusetts Department of Revenue Contact Information:
19 Staniford Street
Boston, MA 02114
1-800-392-6089 or (617) 887-MDOR
Tax consultants and tax attorneys
If you decide to hire a lawyer, tax accountant or tax provider to assist with filing your taxes, you must ensure that they have expertise in international tax issues. The OGS does not endorse any specific accounting firm. Here is a partial list:
KLR, Certified Public Accountants
400 Commonwealth Avenue, Boston, MA 02215, Tel: 617 236-8098
Meilman & Costa, P.C., Tax Attorneys, Meilman & Costa, P.C.
70 Wells Avenue, Suite 200, Newton, MA 02459, Tel: 617 969-9500
Contact: Stephanie Meilman or Nelson Costa
Paula Singer, Tax Attorney, Vacovec, Mayotte & Singer
Two Newton Place, 255 Washington St., Suite 340, Newton, MA 02158, Tel: 617 964-0500 or 1 800 TAX-GROUP, e-mail: email@example.com
Gary R. Engler, CPA, Gary R. Engler & Company
11845 W. Olympic Blvd., Suite 900, Los Angeles, CA 90064 Tel: 310 440-5557, e-mail: firstname.lastname@example.org
Vacovec, Mayotte & Singer, Tax Attorneys
255 Washington Street, Newton, MA 02158, Tel: (617) 964-0500
Contact: Arthur Kerr
The information on OGS webpage is provided as guidance and is not intended to be legal tax advice. The staff of OGS are not tax specialists and are NOT qualified to answer international students/scholars questions regarding taxes. OGS subscribes to Windstar tax preparation software to help international students/scholars prepare Federal and State tax forms. If you believe you have a complicated tax issue, please consult the U.S. Internal Revenue Service (IRS), local and state tax agencies and tax professionals for advice and guidance regarding their individual tax situations.