Best Practices – Recording placements correctly to align with academic terms

Placements need to be recorded properly in order to align to academic terms.  

The placements that you create in NUcareers will be user the registrar to enroll students in a co-op course.  Additionally, University Decision Support aligns placement data to academic terms for use in institutional research.  Certain combinations of Placement Term and Placement length are invalid and will result in inaccurate mapping of the co-op placement.  

Beginning in the Fall of 2017, a daily email will prompt you to reconcile any placements that we invalid based on the term and length combination.

 

The table below lists Placements Lengths that ARE permitted for each Term.

TermLenthDescription
Fall6 MonthJul - Dec
Fall4 MonthSep - Dec
FallS2FL SplitUse when paired with a Summer placement to represent the second half of a 6 month split placement
Spring6 MonthJan - Jun
Spring4 MonthJan - Apr
Spring8 MonthJan - Aug
SpringSPS1 SplitUse when paired with a Summer placement to represent the first half of a 6 month split placement
Summer4 MonthMay - Aug
Summer8 MonthMay - Dec
SummerSPS1 SplitUse when paired with a Spring placement to represent the second half of a 6 month split placement
SummerS2FL SplitUse when paired with a Fall placement to represent the first half of a 6 month split placement
SummerS1 OnlyMay -Jun
SummerS2 OnlyJuly - Aug

 

The table below lists some common Placements Length that ARE NOT permitted.  Please see the recommended correction.

TermLengthRecommendation
Fall8 MonthMove placement to the summer term (see below for details)
FallS1 OnlyMove placement to the summer term
FallS2 OnlyMove placement to the summer term
FallSPS1 SplitConsider changing to S2FL Split
SpringS1 OnlyMove placement to the summer term
SpringS2 OnlyMove placement to the summer term
SpringS2FL SplitConsider changing to SPS1 Split
Summer6 MonthA May through October placement is not permitted. Consider a 4 month or 8 month placement.

 

In many cases, moving a placement to another term will be required to properly reconcile your invalid Work Term Record.  A Task has been set up for you to facilitate this reconciliation.

To begin moving a Work Term Record via a task, first GO TO the Work Term Record you want to move.

Click on the Interactions button on the Work Term Record and select Create a Task

MoveWTR1

Select the task type ‘Move WTR to Another Term’

Select the term to which you would like to move the WTR.  

You can optionally choose to move the associated job posting and / or change the term type of the old term in the student’s sequence.

MoveWTR2

The Work Term Record will be transferred at the next update on the quarter hour.

 

 

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