Woman on a Mac

Backups can save your day

Backing up your files protects you from hard drive failure, accidental deletes, malware or ransomware, and even theft. Northeastern OneDrive for Business is available to students, faculty and staff. Faculty and staff can also use myBackup Cloud, shared network storage. Additionally there are backup options that utilize an external hard drive for your specific computer’s operating system:


Windows 8, 8.1 and 10 include the backup program File History to easily backup your data. File History takes a snapshot of your personal files and saves them to an external location such as an external USB hard drive. Once the initial backup is complete File History continuously saves all changes to the file allowing you the option to restore from multiple versions of the same document. File History is easy to setup and a great way to protect your files. Learn more from the Lifehacker post How to Back Up Your Computer Automatically with Windows 10’s Built-in Tools.

Windows 7 includes a Backup and Restore option in the control panel. For instructions on backup and recovery, read the helpful How To Geek guide Geek School: Learning Windows 7 – Backup and Recovery.


Mac OS X ships with a built-in program called Time Machine that backs up all your files to an external hard drive. All you need is an external USB, FireWire or Thunderbolt drive or local Time Capsule. For added protection enable backup set encryption to protect your files with a password. Learn more from the Apple Support page Use Time Machine to back up or restore your Mac.

Training – Get The Most Out of Office 365

With the completion of the migration of all faculty and staff email to Office 365, ITS Training would like to point out some new web features that you should take full advantage of to make your work life easier.

For instance, in the Outlook Web App you can:

  • Set your Out of Office message if you didn’t remember to do so in your Outlook software
  • Forward your Northeastern email to any other address
  • Easily search your mailbox by keyword or person

To get all the tips and tricks on these features and more, register for the Outlook/Office 365 workshop through the ITS Training registration site.

Once you’re there, also check out the full calendar of many other training classes for everyone. If your area is looking for a training workshop just for your department (even something customized), or you have an idea for a class, ITS Training (training@northeastern.edu) would love to hear from you.

DreamSpark – Your Free Pass to More Microsoft Products

ITS has negotiated to add Microsoft’s DreamSpark Standard offering to the software available for all faculty, staff and students through the myNEU portal. This provides access to more than 50 of Microsoft’s more advanced products – including Visual Studio, Visio, SQL Server, and Windows Azure – for installation on your personal computer. See the full available list below.

Go to the Free and Discounted Software section on myNEU, sign in to the vendor’s server with your myNEU username and password, and you will find everything in the Standard version under the DreamSpark tab (click to enlarge).

dreamspark screenshot

In addition, several groups around Northeastern have their own licenses for the expanded Premium version of DreamSpark, which includes Project and more than 500 other software titles. Select STEM-based programs in the following academic groups have access:

  • D’Amore-McKim School of Business – Business Administration
  • College of Engineering
  • College of Professional Studies
  • College of Computer and Information Science

If you think you may be in an eligible program, please reach out to your IT point of contact for additional access information.

Full list of DreamSpark Standard products:

  • Microsoft Visual Studio 2013
  • Microsoft Visual Studio 2012
  • Microsoft Visual Studio 2010
  • Microsoft Visio 2010
  • Microsoft SQL Server 2012
  • Microsoft Expression Studio 4
  • Microsoft .NET Framework 4.6
  • Microsoft ASP.NET MVC
  • Microsoft Hyper-V Server 2012 R2
  • Microsoft Office SharePoint Designer 2013
  • Microsoft OneNote 2013
  • Microsoft SQL Server 2014
  • Microsoft SQL Server Data Tools
  • Microsoft SQL Server Migration Assistant – Oracle V2.0
  • Microsoft Virtual PC
  • Microsoft Virtual PC for Mac 6
  • Microsoft Visual Studio 2015 Technical Preview
  • Microsoft Windows Azure
  • Microsoft Windows Embedded 2013
  • Microsoft Windows Embedded 8
  • Microsoft Windows SDK
  • Microsoft Windows Server Technical Preview
  • Microsoft XNA Game Studio 4
  • Microsoft Kinect for Windows SDK
  • Microsoft Robotics Developer Studio 2008
  • Microsoft Windows Server 2008 R2
  • Microsoft Windows Server 2012 R2
  • Microsoft Windows Server 2012
  • Microsoft Windows Server 2008
  • Microsoft SQL Server 2008
  • Microsoft Virtual PC 2007
  • Microsoft Robotics Developer Studio 4
  • Microsoft AutoCollage 2008
  • Microsoft Visual Studio 2008
  • Microsoft Kodu Game Lab
  • Microsoft Small Basic
  • Microsoft Windows Web Server 2008
  • Microsoft Windows Embedded CE 6.0
  • Microsoft Surface 1 SDK
  • Microsoft Songsmith
  • Microsoft Virtual PC for Mac 7
  • Microsoft Visual Studio 2005
  • Microsoft Expression Studio 3
  • Microsoft Visual Studio Team System 2008
  • Microsoft Office MapPoint 2010
  • MapPoint 2010 Microsoft Mathematics 4.0
  • Microsoft Visual Web Developer 2008
  • Microsoft Visual Studio LightSwitch 2011
  • Microsoft Office Project Server 2010
  • Microsoft Windows Automated Installation Kit
  • Microsoft Lync Server 2010
  • Microsoft Windows 7 and Windows Server 2008 Driver Kit
  • Microsoft XNA Game Studio 3
  • Microsoft MSDN Library for Visual Studio
  • Microsoft Office SharePoint Designer 2007
  • Microsoft Office SharePoint Server 2007
  • Microsoft Windows Phone
  • Microsoft Visual C++ 2008
  • Microsoft .NET Framework 4.5
  • Microsoft Windows MultiPoint Mouse SDK
  • Microsoft Visual C++ 2008
  • Microsoft Windows Embedded
  • Microsoft Office Servers 2007

Student Advantage = Free Microsoft Office

As announced over the summer, students can now get the entire Microsoft Office suite for FREE during their time here at Northeastern.

Under the Student Advantage program, Northeastern is offering all active students the chance to download the latest version of Microsoft Office – currently Office 2013 for Windows and Office 2011 for Mac. This program provides Office 365 ProPlus to students, and allows you to install the full suite of applications on up to five computers AND on up to five devices.

There’s more to come – by December 2014, Northeastern will roll out additional Office 365 features, including OneDrive for Business, an online file storage service with 1 TB of storage space, and the full mobile experience.

So how do you get it?
It is right on the myNEU portal. Just log in with your myNEU username and password, go to Self-Service, and look for the Microsoft Student Advantage section. That will have the link to the Office 365 portal where you can download the latest version of Microsoft Office for your computer (the Microsoft portal auto-detects your operating system).

Full download instructions are available here.

student mac
Microsoft Office ProPlus – Microsoft Office 2011 for Mac
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Microsoft Office ProPlus – Microsoft Office 2013 for Windows

As the name says, Office 365 ProPlus through the Student Advantage program is tied to your status as an active student. This means a couple things:

  1. When you install any copy of Office downloaded through the Student Advantage portal, you will be prompted to log in to Office 365. This requires a slightly different username than what you’re used to – you’ll still use your myNEU password, but your Office 365 username is [myNEU username]@northeastern.edu. For example, if your myNEU username is kinghusky, your Office 365 username is kinghusky@northeastern.edu.You only need to use this username for Office 365 applications and services.
  2. Free is not forever. Once installed, Office will prompt you every 30 days to authenticate that you are still an active student. Use that same Office 365 username and your myNEU password. When you are no longer in our system as an active student, whether you have graduated or withdrawn, Office 365 ProPlus will no longer work. Students are given a 30 day grace period before their Office 365 account no longer exists.

What do I get?

Office 2013 (Windows)

  • Word 2013
  • Excel 2013
  • PowerPoint 2013
  • OneNote 2013
  • Access 2013
  • Publisher 2013
  • Outlook 2013
  • Lync 2013
  • InfoPath 2013

Office 2011 (Mac)

  • Word 2011
  • Excel 2011
  • PowerPoint 2011
  • Outlook 2011

Now, many of you are probably thinking: Wait, I already paid for Office…

If you already own Office, that’s great! Again, Office 365 ProPlus is tied to your active student status versus any version you already own, which is yours to keep whether you are at Northeastern or not. While you are at the university, though, if you download the Student Advantage version, you’ll have the latest version of Office, and then in a few months you will also get OneDrive for Business and the mobile apps. Don’t worry, Office 365 ProPlus will not overwrite any previous versions.

For more information, check out the Microsoft Student Advantage – Office 365 ProPlus page. And the ITS Service Desk is always available, 24/7, and can be reached by either e-mail at help@northeastern.edu or by phone at 617.373.4357 (xHELP).