Please review the policies below relating to withdrawals, leave of absence, and program cancelations for Dialogue of Civilizations programs.

Students withdrawing from a Dialogue of Civilizations program must submit a Withdrawal Request Form to GEO in 403 Richards Hall. To fill out this form electronically, please download to your desktop, complete information, and print. Please note that your withdrawal takes effect on the first business day after GEO receives your signed withdrawal form.

Unless a Travel Warning has been issued, all students are responsible for and will be charged the full amount of the applicable program. A student’s account will be charged in accordance with the policy below if a student later withdraws from a program after acceptance to that program.

When you decide to enroll in a Dialogue of Civilizations program, you commit yourself not only to the thorough preparation necessary for you to experience the program’s full benefits, but also to a significant investment of money.  Before applying to any program, you are urged to plan carefully and be completely familiar with the withdrawal policies and charges, which supersede Northeastern University’s policies for withdrawal from on-campus courses.  Withdrawal fees are charged for Dialogue of Civilizations programs because these types of programs require a significant amount of advanced planning and expense on the part of the University and/or host institution.  If you are accepted to a Dialogue of Civilizations (DOC) Program and subsequently withdraw, you will be charged according to the following timetable:

Date Signed Withdrawal Form is Provided to GEO Amount Charged
Before 2/1/2018 No additional charge (Note: your non-refundable deposit of $500 will not be refunded)
On or after 2/1/2018, and before 2/15/2018 25% of tuition and 25% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit of $500 will be applied as a payment towards your withdrawal charges)
On or after 2/15/2018, and before 3/1/2018 50% of tuition and 50% of DOC fee for student’s specific DOC program  (Note: your non-refundable deposit of $500 will be applied as a payment towards your withdrawal charges)
On or after 3/1/2018, and before 3/15/2018 75% of tuition and 75% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit of $500 will be applied as a payment towards your withdrawal charges)
On or after 3/15/2018 100% of tuition and 100% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit of $500 will be applied as a payment towards your withdrawal charges)

If you begin a Dialogue of Civilizations program and subsequently choose to withdraw, you are subject to the same charges as those for withdrawal on or after 3/15/2018. No waivers will be given for such reasons for withdrawal as adjustment issues, homesickness, or language difficulty. Requests for withdrawal made on the grounds of health must be supported by a qualified medical opinion, confirming that your participation would be strongly inadvisable for a substantial duration of the program.

If you are accepted into a Dialogue of Civilizations program that is cancelled by Northeastern University because of low enrollment or an international emergency, you will, of course, not be charged any withdrawal charge and your $500 deposit will be refunded.

If you are not accepted into your Dialogue program, the $500 deposit will be refunded.

If the U.S. State Department issues a Travel Warning, or if the CDC issues a Travel Health Warning in a country in which NU offers a program, NU may suspend or cancel the program in that country at the recommendation of the International Safety and Security Advisory Committee (ISSAC) and by order of the Provost.

If Travel Warning, including a Travel Health Warning, is issued prior to the start of the program, students who do not participate in a substitute program will be entitled to a full refund of any amounts paid to the University by the student for such program. In the event such a warning is issued:

  • You are required to return immediately to the U.S.
  • You will be evacuated by the organization contracted by NU for 24/7 emergency assistance.
  • All transportation and housing costs not covered by the emergency assistance organization will be covered by GEO.
  • GEO will make every effort to assist you in finding an alternative program for the semester. (If it is not possible to find an alternative program, you are entitled to a refund or credit on a pro-rata basis.)

Students withdrawing from a Dialogue of Civilizations program due to a medical or physical issue, illness or injury, or because you have a life-changing situation beyond your control that prevents you from participating, you should follow these steps:

  • Connect with your GEO coordinator for specific withdrawal information
  • Complete the Withdrawal Request form and submit to your GEO Coordinator

All Medical and Emergency Leaves of Absence are reviewed on a case-by-case basis. If you are approved for one of the following leaves of absence, there may still costs associated with your withdrawal for which you will be responsible for. Please connect with your GEO coordinator for further information on associated costs.

Medical Leave of Absence (MLOA):

If your withdrawal is related to a medical or physical issue, illness or injury that prevents you from participating in your study abroad or dialogue program and you are considering taking a leave from Northeastern University.

More information about the MLOA process can be found on the UHCS website.

You can find more information about the general policies regarding leaves of absence and university withdrawal here.

Medical Withdrawal:

If your withdrawal is related to a medical or physical issue, illness or injury that prevents you from participating in your study abroad or Dialogue of Civilization (DOC) program but you are not considering or may not need to take a leave from Northeastern University.

More information about the MLOA process can be found on the UHCS website.

You can find more information about the general policies regarding leaves of absence and university withdrawal here.

 Emergency Leave of Absence:

All Emergency Leaves of Absence are reviewed on a case-by-case basis. Emergency leaves may be granted when a student cannot continue attending class after the start of the term due to life-changing situations beyond the student’s control.

You can find more information about the general policies regarding leaves of absence and university withdrawal here