When you decide to enroll in a Dialogue of Civilizations (DOC) program, you commit yourself not only to the thorough preparation necessary for you to experience the program’s full benefits, but also to a significant investment of money. Before applying to any program, you are urged to plan carefully and be completely familiar with the withdrawal policies and charges, which supersede Northeastern University’s policies for withdrawal from on-campus courses. If you decide to withdraw from a DOC program, you may incur significant fees for your withdrawal after your acceptance into the program.

What program costs are subject to penalty for withdrawing from a Dialogue of Civilization program?

The Dialogues of Civilization (DOC) entire program cost is comprised of Northeastern tuition and an additional fee unique for each Dialogue. The cost covers instruction, associated field trips, accommodation, some meals, airfare, and other program components. Some tuition subsidizes the cost of participation on the program. The Dialogue fee does not actually cover the full cost of the program itself, which is why withdrawal penalties are greater than just the Dialogue fee. The total program cost is the Dialogue fee PLUS Northeastern tuition for the number of credits associated with the program. The typical number of credits associated with 1 summer Dialogue is 8. For Example: Program with a $1500 Dialogue Fee, program cost is $1500 + $13,105* for 8 NU credits = $14,605 (Total Program Cost).

*Please refer to Student Financial Services for most accurate cost per credit.

By submitting your application and paying the deposit to a DOC program you indicate your commitment to participate, if accepted into the program. Your commitment to participate commits you to the entire program cost including tuition and additional fee. Please consider carefully the following penalties for withdrawing from a Dialogue before submitting your application.

Why are there withdrawal costs?

Northeastern is contractually obligated to begin making payments to vendors and partners on behalf of the program participants in advance of the start date of the program. The withdrawal penalties are based on the timeline for payments across all DOC programs.

 

Withdrawal Penalties for Dialogues

Penalty for all students withdrawing after acceptance at the priority deadline, but before January 15: $500

Summer 1

Withdrawal fee from Jan 15 – Jan 31, 2020: $500

Feb 1 – Feb 29, 2020: 25% of Program Cost (DOC fee plus NU tuition)

Mar 1 – April 30, 2020: 50% of Program Cost (DOC fee plus NU tuition)

May 1, 2020 – Program Start Date: $10,000

Program Start Date and After: No Refund

Summer 2

Withdrawal fee from Jan 15 – Feb 29, 2020: $500

Mar 1 – Mar 31, 2020: 25% of Program Cost (DOC fee plus NU tuition)

April 1 – June 15, 2020: 50% of Program Cost (DOC fee plus NU tuition)

June 15, 2020 – Program Start Date: $10,000

Program Start Date and After: No Refund

If a Dialogue of Civilizations program is cancelled by Northeastern University because of low enrollment or an international emergency, students who have been accepted into it, of course, not be charged any withdrawal fees and your $500 deposit will be either refunded or reclassified as a payment for an outstanding balance due on your student account.

If you are not accepted into your Dialogue program, the $500 deposit will be refunded, or be reclassified as a payment for an outstanding balance due on your student account.

Why are there withdrawal costs?

Northeastern is contractually obligated to begin making payments to vendors and partners on behalf of the program participants in advance of the start date of the program. The withdrawal penalties are based on the timeline for payments across all DOC programs.

Flight Considerations

Airfare included in the DOC entire program cost cannot be removed or reduced. Accepted students will have an opportunity to work with the designated travel agent to modify their flight arrangements if they are departing from a different location, or changing their dates of travel. Students will be responsible for any costs associated with flight changes, which will include change fees, as well as fare differences. Our flight agent will do their best to accommodate your request; however all flight change requests are contingent upon the individual airlines’ restrictions and, in some cases, our flight agent may not be able to make customized arrangement to meet your needs.

Students withdrawing from a DOC program must submit a Withdrawal Request Form to their Global Experience Advisor. To fill out this form electronically, please download to your desktop, complete information, and print. Please note that your withdrawal takes effect on the first business day after GEO receives your signed withdrawal form.

If the U.S. State Department issues a Travel Warning, or if the CDC issues a Travel Health Warning in a country in which NU offers a program, NU may suspend or cancel the program in that country at the recommendation of the International Safety and Security Advisory Committee (ISSAC) and by order of the Provost.

If a Travel Warning, including a Travel Health Warning, is issued prior to the start of the program, students who do not participate in a substitute program will be entitled to a full refund of any amounts paid to the University by the student for such program. In the event such a warning is issued:

  • You are required to return immediately to the U.S.
  • You will be evacuated by the organization contracted by NU for 24/7 emergency assistance.
  • All transportation and housing costs not covered by the emergency assistance organization will be covered by GEO.
  • GEO will make every effort to assist you in finding an alternative program for the semester. (If it is not possible to find an alternative program, you are entitled to a refund or credit on a pro-rata basis.)

If you are considering withdrawing from your Dialogue of Civilizations program due to a medical or physical issue, illness or injury, or because you have a life-changing situation beyond your control that prevents you from participating, you should follow these steps:

  • Connect with your GEO Advisor for specific withdrawal information.
  • Complete the Withdrawal Request form and submit to your GEO Advisor.

All Medical and Emergency Leaves of Absence are reviewed on a case-by-case basis. If you are approved for one of the following leaves of absence, there may still be costs associated with your withdrawal for which you will be responsible. Please connect with your GEO Advisor for further information on associated costs.

Medical Leaves of Absence:

If your withdrawal is related to a medical or physical issue, illness or injury that prevents you from participating in your Dialogue of Civilizations program and you are considering taking a leave of absence from Northeastern University, please review the links below.

For more information about the Medical Leave of Absence process, please refer to the University Health and Counseling Services website.

For more information about general policies regarding Leaves of Absence and University Withdrawal at Northeastern University, please refer to the Undergraduate Course Catalog.

Medical Withdrawals:

If your withdrawal is related to a medical or physical issue, illness or injury that prevents you from participating in your Dialogue of Civilizations program but you are not considering or may not need to take a leave of absence from Northeastern University.

For more information about the Medical Withdrawal process, please refer to the University Health and Counseling Services website.

For more information about general policies regarding Leaves of Absence and University Withdrawal at Northeastern University, please refer to the Undergraduate Course Catalog.

Emergency Leaves of Absence:

All Emergency Leaves of Absence are reviewed on a case-by-case basis. Emergency leaves may be granted when a student cannot continue attending class after the start of the term due to life-changing situations beyond the student’s control.

For more information about general policies regarding Leaves of Absence and University Withdrawal at Northeastern University, please refer to the Undergraduate Course Catalog.