Northeastern University: Center of Community Services

CEP FAQs

Time Logs

  1. Where do I access time logs?
  2. What should I do if I miss the deadline for a time log?
  3. How do I fill out a time log?
  4. What if I accidentally submit a time log with the wrong number of hours?
  5. What if I forget to log hours?

Hours: what counts?

  1. What counts for hours?
  2. What doesn’t count for hours?
  3. I’m conducting unpaid research. Can those count for hours?
  4. What if I am still unsure about whether something counts or not?

Scholarship Questions

  1. What is expected of me as a CEP scholar after my first year?
  2. What happens if I don’t meet these expectations?
  3. What if I have a question about what my scholarship covers?
  4. I don’t know my graduation date!
  5. I’m in a 6-year program. Does the CEP requirement still apply in my 6th year?

CEP Service & Hours

  1. Why do I have to complete a service plan?
  2. Am I committed to doing what I outline in my service plan?
  3. When is the deadline for getting all my hours?
  4. What are my requirements as a graduating senior?

Dialogue of Civilizations

  1. What counts for hours on a dialogue?
  2. What if I don’t have internet access while on a dialogue?
  3. When do I log dialogue hours?

CEP while on Co-op

  1. I’m on co-op. How can I get hours?
  2. I’m on co-op abroad with little or no internet access. How can I log hours?
  3. My co-op is unpaid. Can I log hours for it?

 

Time Logs

Where do I access time logs?

Time logs can be found in myNortheastern under the Services & Links in the Experiential Learning & Co-op section.

What should I do if I miss the deadline for a time log?

Time logs are due biweekly on the second Sunday of that time log. Do your best to submit each time log on time! However, if you do miss the deadline for a time log and it is still available on myNortheastern, fill it out and submit it ASAP. If it is no longer available, email the CEP Co-op to have your time log made available for you to submit.

How do I fill out a time log?

To fill out a time log, type hours in the boxes in the appropriate day and category. Make sure the smallest increment of time used is 15 minutes (15 minutes = .25 hours, 30 minutes = .5 hours, 45 minutes = .75 hours).

Put the name and contact information for the organization in the “organization name(s) and contact information” section.  For more clarity, write a short description in the larger box at the bottom.

Ensure that you hit “Submit” after inputting your hours. A message should appear confirming your submission.

What if I accidentally submit a time log with the wrong number of hours?

If you submit a time log with the wrong number of hours, email the CEP co-op. If it is a simple fix, the co-op can change the hours. If there are a lot of mistakes, the co-op can reject your timesheet so you can fix the mistakes and resubmit it.

What if I forget to log hours?

If you forget to log hours, email the CEP co-op. If you only forgot one or two days’ hours, just let the co-op know what days they were on and how many hours, and they will add them in. If you forgot to log multiple hours on several days, ask the co-op to reject your timesheet so that you can add the forgotten hours in and resubmit them. Please provide a list of specific dates and times.

Hours: what counts?

What counts for hours?

  • Direct or indirect service that is unpaid[1] (this could be volunteer roles, internships, co-ops) for any non-profit organization, non-governmental organization (NGO), school, government agency, or faith-based community organization domestically or abroad.
  • Trainings, meetings, or orientations associated with any direct or indirect service role. This does not include meetings for your scholarship (i.e. Opportunity Scholars’ Town Hall meetings).
    CEP sponsored trainings, meetings, events or programs.
  • Service-Learning Program community volunteering. This does not include time spent in the classroom.
  • Unpaid research positions with a non-profit organization, NGO, school, government agency, or faith-based community organization domestically or abroad, in which you are not receiving academic credit. Students must contact CEP Staff via their service plan or email to explain how their research directly or indirectly meets a community need.
  • Volunteering or participation at runs, walks, blood drives or similar activities sponsored by or supporting a non-profit organization, NGO, government agency, or faith-based community organization
  • Unpaid hours spent lobbying, advocating or volunteering for a political organization or campaign.[2]
  • Any activity, event, or program that is posted as an announcement on Blackboard by CEP unless otherwise stated.
  • CEP Co-op, Dialogue of Civilizations, and Abroad Projects posted on Blackboard for those unable to participate in direct service.
  • Some on-campus service and leadership positions. A maximum of 15 hours annually can come from service that benefits the Northeastern community. This includes serving as a Husky Ambassador Tour guide, a tutor for a specific department, or an Honors mentor.
  • Voting in local, state, or national elections.
  • Reporting for jury duty.

[1] Service that offers a stipend may count for hours. Contact CEP staff for more information
[2] Views expressed by students who are lobbying, advocating, or volunteering for a political or religious organization are not the views of Northeastern University or the Civic Engagement Program. Students are participating in these activities on their own accord and participation in these activities is not required.

What doesn’t count for hours?

Travel time to sites
Service-learning classroom time
If you receive payment for your work
Time spent tutoring your boyfriend/girlfriend/roommate/pet

I’m conducting unpaid research. Can that count for hours?

Please reach out to your assigned CEP staff member. You will be asked to explain how the research you are conducting benefits the community. Once approved, you can begin logging hours towards your CEP requirement.

What if I am still unsure about whether something counts or not?

Ask the CEP coop, or CEP Staff!

Scholarship Questions

What is expected of me as a CEP scholar?

  • Complete a minimum of 100 hours of civic engagement hours each year
  • Submit time logs of service hours
  • Communicate regularly with CEP staff and site supervisors

What happens if I don’t meet these expectations?

In the event that a student scholar violates the rules of conduct, does not meet the minimum hours requirement, OR does not complete the mandatory time logs, they are at risk of losing their scholarship.

What if I have a question about what my scholarship covers?

Questions specifically about your scholarship should be directed to your scholarship counselor in Student Financial Services.

I don’t know my graduation date!

For CEP purposes, it’s not a huge deal if you don’t know when you’re graduating yet. On your service plan and other documents for CEP, put your best guess and we’ll update it when we check in with you as an upper-class student. For some majors, such as Pharmacy, Physical Therapy, and Architecture, you graduate with a degree higher than a BA or BS. If this is the case with you, your CEP requirement lasts through the completion of your Bachelor’s degree. Report your graduation date as the year you will finish your undergraduate work.

I’m in a 6-year program. Does my CEP requirement still apply in my 6th year?

In most cases at Northeastern, the CEP requirement lasts through only the first 5 years of a 6-year program.

CEP Service & Hours

Why do I have to complete a service plan?

We have all upper-class students complete a service plan at the beginning of each school year in order to make sure all the CEP students have an idea of how to reach the 100-hour requirement. Since the upper-class program is more open and freeform, each person’s plan will be different. The plan also lets the CEP staff have updated information on your academic program and graduation date.

Am I committed to doing what I outlined in my service plan?

Not at all; the service plan is just a tool we use to help you start thinking about how to meet your requirement and demonstrate to us that you’re thinking ahead about the requirement. You do not have to resubmit a service plan if your plans change.

When is the deadline for getting all my hours?

The “early bird” deadline for reaching 100 hours is typically in early May. If you reach the early bird deadline, you can start counting hours for the next year starting in Summer I, and you’ll have a whole calendar year to complete your hours. The regular deadline for CEP students is typically in late June or early July and you’ll also have a whole calendar year to complete your hours.

Please visit the CEP Blackboard site for specific deadlines.

What are my requirements as a graduating senior?

Graduating seniors are required to serve only 50 hours in their final year in the program that must be complete typically in mid-December. In addition to only serving 50 hours, graduating students will be required to complete a reflection assignment. If students do not complete the 50 hours by the end of the Fall semester, they will lose their scholarship for their final semester(s) of classes.

Please visit the CEP Blackboard site for specific deadlines.

Dialogue of Civilizations

What counts for hours on a dialogue?

Any direct service done abroad and service components of classes taken abroad can count. To gain hours from cultural experiences abroad, students may complete one or more of the Co-op/Study Abroad/DoC projects available on CEP Blackboard.

What if I don’t have internet access while on a dialogue?

If you can’t log your hours weekly, keep track of what you did each day so you can log them when you return. If you want to turn in a Co-op/Study Abroad/DoC project, you must upload your project to Blackboard before the end of the program year you went abroad.

Please note that Co-op/Study Abroad/DoC projects are typically due a week before the general hours deadlines to provide time for staff to review. Please visit the CEP Blackboard site for specific deadlines.

When do I log Dialogue hours?

If you have internet access while abroad, go ahead and log your direct service on a bi-weekly basis as you normally would. If you do not have internet access abroad, write down what you did and the number of hours for each day. You can log your hours when you return. Co-op/Abroad/Dialogue projects must be turned in via Blackboard before the end of the program year you went abroad. Do not log hours for projects in your timesheets on myNortheastern.

CEP while on Co-op

I’m on co-op. How can I get hours?

If you’re on co-op, you can get CEP hours by finding one-time events and opportunities in the evenings and weekends. We know it can be tough though, especially if you prefer to work with school-age students. As a supplement to your hours while you’re on co-op or studying abroad, there are several co-op/abroad projects on Blackboard you can do. See the FAQ above for more information.

I’m on co-op abroad with little or no internet access. How do I log hours?

Keep a weekly record of where and when you’re serving as well as a detailed description of what you are doing. After you return, you can log them in myNortheastern or send your notes to the CEP co-op to get them logged. If you do a Co-op/Abroad/DoC project, be sure to turn it in before the end of the program year you went abroad.

My co-op is unpaid. Can I log hours for it?

If you’re working for a nonprofit organization, government agency, school, NGO, political organization, or faith-based organization and you’re not paid for your work, you can count those hours!