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Introduction

Northeastern University’s Office of Alumni Relations is committed to delivering services that recognize and respect alumni concerns about privacy. This Alumni Privacy statement describes why we collect data, what data we collect, and how we strive to protect the privacy of this data. This policy applied in conjunction with the Alumni Website Privacy Policy.

Organizational Commitment to Privacy

Northeastern maintains a multi-disciplinary commitment to privacy including roles responsible for all aspects of information protection that includes security and privacy. All systems that solicit or display personal information are protected by authentication and authorization controls.

Why we collect Personal Information

Personal information is collected so that Northeastern can deliver services to our alumni and personalize information and experiences to you and your interests in the university.

What do we collect?

The information we collect may include:

  • Full Name
  • Date of Birth
  • NUID Number
  • Address, city, state, postal code and country of residence
  • Phone number(s)
  • Email address(es)
  • Northeastern interests
  • Employment Information

How we Collect Information

There are a few ways in which Northeastern collects personal information of alumni:

Alumni-submitted Information Updates – If you supply us with updated information through our online forms, paper forms, via email or through other methods (e.g. personal correspondence) we will update your information, as requested.

Student Record
– Some information from your student record is transferred to your alumni record upon graduation from Northeastern. This includes information such as your name, degree information, and contact information.

Publicly available databases
– We may use publicly available databases to collect new or updated personal information. This may include USPS change of address notifications, social media profiles, or other sources.

Third-party data match services
– Occasionally the university will use third-party vendors to provide publicly available information updates to alumni records.

Cookies
– The Office of Alumni Relations and The Northeastern Fund websites use cookies to recognize you and allow you to automatically log in without re-entering your user name and password each time you visit. The cookies are encrypted and do not save any personal information about you, such as your user name, password or email address. If cookies are disabled in your browser, you can still use the site but you will be required to enter your password each time you visit.

Access to Personal Information

We restrict access to all levels of personal information contained within our database and do not allow non-university sanctioned access to this information. Select university administrators may have access to data only to the extent to which their job requires they have access to personal information. Alumni and students have access to alumni directory information (name, academic information, address and email address) through our online directory unless an alumnus/a has opted out of appearing in such directories. More information on directory opt-outs is available at:

http://www.alumni.northeastern.edu/opt-out

We do not sell your personal information to third parties. We may share personal information with select vendors whose goods or services we believe will be of interest to our alumni.  We contractually limit how any such vendors can use the alumni information provided to them.

Use of Personal Information

Personal Information is used intentionally to facilitate communication among alumni and to deliver information and services to our alumni including, but not limited to, directory services allowing other authorized alumni to search through the network of alumni identifying people with whom they would like to connect. Data used to facilitate these experiences may include your full name, name at graduation, academic history (class year, degree and/or major), address, email address and employment information. The Northeastern Alumni Network app strives to make search easier by displaying the address information we have as part of your record (home or business), plotted on an interactive and searchable map. This is NOT your current location.

In addition, we may use Personal Information as criteria to segment marketing and communication to alumni. You can opt-out of these communications by managing your email preferences through our Online Community, emailing alumni@neu.edu, or by using the opt-out link included in all emails from the university. To opt-out of mail or phone communications, please email alumni@neu.edu or call our office at 617.373.2656.

We may use or disclose Personal Information if required to do so by law, university policy or contractual obligation.

Control over your Personal Information

You have the ability, at any time, to log into our online community or Alumni Network mobile application to view your alumni record. You can make and suggest updates through these systems or through our information updates form available here:

http://www.alumni.northeastern.edu/update

You can use our Alumni Directory Opt Out Form, available at http://www.alumni.northeastern.edu/opt-out to opt-out of appearing in our Online, Mobile and  or Print directories or to remove yourself from future vendor mailings (e.g. Liberty Mutual Insurance or Bank of America).

Questions

If you have any questions about this Privacy Statement, please contact alumni@neu.edu.

 

Updated March 23, 2015