Policies and Forms
Pricing and Billing for Traditional Study Abroad Programs
To view which traditional study abroad costs will be covered by Northeastern and which are the responsibility of the student, please click here.
Withdrawal and Billing Policies
When you decide to enroll in a study abroad program, you commit yourself not only to the thorough preparation necessary for you to experience the program’s full benefits, but also to a significant investment of money. Before applying to any program, you are urged to plan carefully and to be completely familiar with the withdrawal policies. The Office of International Study Programs (OISP) study abroad withdrawal policies supersede Northeastern University's on‐campus withdrawal policies.
Dialogue of Civilizations (DOC) Programs
If you are accepted to a Northeastern Dialogue of Civilizations (DOC) program and subsequently withdraw, you will be charged according to the schedule in the table below:
Dialogue of Civilizations (DOC) Withdrawal Fee Schedule
Date Signed Withdrawal Form is Provided to OISP
|Before 2/1/2014||No additional charge (Note: your non-refundable deposit of $500 will not be refunded)|
|On or after 2/1/2014, and before 2/15/2014||25% of tuition and 25% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit will not be returned)|
|On or after 2/15/2014, and before 3/1/2014||50% of tuition and 50% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit will not be returned)|
|On or after 3/1/2014, and before 3/15/2014||75% of tuition and 75% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit will not be returned)|
|On or after 3/15/2014||100% of tuition and 100% of DOC fee for student’s specific DOC program (Note: your non-refundable deposit will not be returned)|
If you begin a Dialogue of Civilizations program and subsequently choose to withdraw, you are subject to the same charges as those for withdrawal on or after 3/15/2014. No waivers will be given for such reasons for withdrawal as adjustment issues, homesickness, or language difficulty. Requests for withdrawal made on the grounds of health must be supported by a qualified medical opinion, confirming that your participation would be strongly inadvisable for a substantial duration of the program.
If you are accepted into a Dialogue of Civilizations program that is cancelled by Northeastern University due to low enrollment or an international emergency, you will not be charged a withdrawal fee and your $500 deposit will be credited to your student account.
If you are not accepted into your Dialogue program, the $500 deposit will be credited to your student account.
Traditional Summer/Semester Programs, 8-20 credits
If a student withdraws from a traditional summer/semester study abroad program, the student is responsible for all non-recoverable expenses. An expense is defined as non-recoverable when it has already been paid out to a vendor or Northeastern is obligated to pay the expense.
How to withdraw from a program:
Students must submit a Withdrawal/Deferral Request Form to the Office of International Study Programs in 403 Richards Hall. The form can be found here: Withdrawal/Deferral Form
If you decide to withdraw from either a traditional summer or semester study abroad program or a Dialogues of Civilizations (DOC) program, you must complete the withdrawal/deferral form and return to OISP in 403 Richards Hall. Please note that your withdrawal takes effect on the first business day after your signed withdrawal form is provided to OISP.
Unless a Travel Warning or Travel Alert has been issued (see Program Cancellation/Suspension section below), all students are responsible for and will be charged the full amount of the applicable program. A student’s account will be charged in accordance with this policy if a student later withdraws from a program after acceptance to that program. No waivers will be given for such reasons for withdrawal as adjustment issues, homesickness, or language difficulty. Requests for withdrawal made on the grounds of health must be supported by a qualified medical opinion, confirming that your participation would be strongly inadvisable for a substantial duration of the program.
Medical Leave of Absence
Due to the non‐recoverable costs associated with studying abroad, the University's medical and non‐medical leaves of absence policies do not apply to students participating in International Study Programs.
Program Cancellation/Suspension Policies
Unless a Travel Warning or Travel Alert has been issued (see section below), after the start date of a Dialogue of Civilizations and/or traditional study abroad program all students are responsible and will be charged the full amount of the applicable Dialogue and/or traditional study abroad program in all cases regardless of any of the following situations/reasons:
- Illness or accident
- Family emergency
- Language difficulties
- Adjustment issues due to climate, geography, cultural differences, etc.
- Any other reason (except a Travel Warning or Travel Alert).
Travel Alerts and Travel Warnings
If the U.S. State Department issues a Travel Alert or Travel Warning or if the Center for Disease Control and Prevention (CDC) issues a Travel Health Warning in a country in which Northeastern University offers a program, Northeastern may suspend or cancel the program in that country at the recommendation of the Risk Assessment Committee for International Programs for Students and by order of the Provost. If a Travel Alert or Travel Warning, including a Travel Health Warning, is issued prior to the start of the program, students who do not participate in a substitute program will be entitled to a full refund of any amounts paid to the University by the student for such program. In the event such a warning is issued thereafter:
- All students are required to return immediately to the U.S;
- Students will be evacuated by International S.O.S.;
- All transportation and housing costs not covered by S.O.S. will be covered by OISP;
- OISP will make every effort to assist students to find an alternative program for the semester if possible; and
- If it is not possible to find an alternative program, participants and accepted applicants are entitled to a refund or credit on a pro-rata basis.
- If the program is suspended or cancelled prior to the program start date, OISP will work with students to transfer to another NU study abroad program if at all possible.
All students studying abroad on traditional summer, semester and year long programs must complete the OISP Course Approval Form.
Students participating on an internship abroad but complete the Internship Credit Form.
Although not required, students are also encouraged to complete a Contact Information Form to leave with emergency contacts while abroad.
Forms can be submitted in person to 403 Richards, via email: firstname.lastname@example.org or by fax at 617-373-5702.
Traditional Semester Programs
- Students are required to enroll in four courses to receive full credit and maintain full Northeastern student status.
Traditional Summer Programs
- Students are required to enroll in two courses per summer session to receive full credit and maintain full Northeastern student status.
Dialogue of Civilizations
- Students are required to enroll in the two specific courses outlined in each Dialogue of Civilizations program. Faculty cannot make exceptions to this policy.