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Northeastern Office of the University Registrar

Guidelines for Creating the Class Schedule

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Overview

The scheduling area of the Office of the Registrar is responsible for the placement of classes into the most appropriate rooms in the University’s classroom inventory. Our goal is to schedule classroom space to match the needs of faculty and students with the resources available and to accomplish this in the most efficient, consistent, equitable, and accurate manner possible. We are always mindful that we are bringing faculty and students together for learning.

All classroom scheduling is done using the scheduling software program Schedule 25 (S25). Rooms are assigned by size utilizing the max allowed information provided by the department/college. When classroom space is unavailable on the day/time or for the class size stipulated, the scheduling area will contact the college/department and request the necessary changes to room the class.


Meeting Patterns

The standard class meeting patterns of the course sequence schedule (see below) makes the most efficient and effective use of instructional days and classroom space to meet the needs of students and faculty. The University uses these standard time-and-day combinations to maximize room utilization of classroom space and to allow students to maximize the class offerings of the schedule each term.

Semester course sequence schedule:

When planning your schedule please follow these guidelines:

  • Classes offered by each department/college must be leveled across all sequence patterns and utilize all sequences.
  • All classes, undergraduate and graduate, with start times from 8:00 a.m. to 3:25 p.m. must adhere to the standard meeting patterns of the course sequence schedule (see above).
  • Sequences may not be combined in order to accommodate an extra-long class meeting and only studio or lab classes can meet in the designated studio/lab sequences. Classes needing extended time and requiring a general classroom must be scheduled at the following times:
    • 2:50 p.m. or later on Monday, Wednesday, or Thursday
    • 3:25 p.m. or later on Tuesday or Friday.
  • Only 60% of classes in any department/college can meet during “peak periods.”  Peak hours are identified as follows:
    • 9:15 a.m. to 3:25 p.m. on Monday, Wednesday, and Thursday
    • 9:50 a.m. to 3:25 p.m. on Tuesday and Friday
  • Recitations/discussions and/or classes scheduled to meet once a week must be scheduled outside of the peak periods.
  • Studios and labs should be scheduled in the letter sequences L through W and the assumption will be made that these classes will be scheduled in spaces that are not a part of the classroom inventory but in college/department-controlled spaces
  • There are presently no standardized meeting times for classes meeting on Saturday or starting at 6:00 p.m. or later.

Space Needs

Every effort will be made to firm up space assignments by August 15 for fall terms and December 1 for spring/winter terms.

  • The scheduling software assigns classrooms using the max allowed as its guide. When determining the max allowed for a class, please be mindful of the relationship between the capacity of the classroom(s), the max enrollment set for the course, and the prior enrollment from the previous corresponding term. Set realistic class limits. The max allowed should not be greater than a 20% increase to the prior year’s enrollment unless there are extenuating circumstances (larger than expected class, change in curriculum, etc.).
  • Classes offered on nonstandard hours or in departments not leveling their offerings will receive a lower priority in the room assignment process.

Some of the specific scheduling practices outlined above do not apply to the professional programs in the Bouvé College of Health Sciences, since they have unique curricular requirements or instructional periods and a distinct student body which preclude consistent application of these policies.


Classroom Technology

All classrooms at Northeastern on the main campus are technology-equipped. Most classrooms with 30+ seats have an instructor’s computer in the room.  The AV standard for classroom types is:

  • Type 1 Inventory:
    • Projector or LCD panel
    • VGA input for laptop
    • HDMI input for laptop
    • DVD/VCR
    • Program audio and controller
    • Program audio speakers
    • Pull-down, wall-mounted equipment rack
    • NUNET connection for controller
    • Average seats in room:  23
  • Type 1.5 Inventory:
    • Ergotron device (wall mounted instructor’s computer)
    • Ceiling-mounted projector or LCD panel
    • VGA for laptop
    • HDMI input for laptop
    • DVD/VCR
    • Program audio and controller
    • One NUNET connection for a resident computer
    • One NUNET connection for a laptop
    • One NUNET connection for controller
    • Computer monitor for resident computer
    • Wall-mounted equipment rack
    • Program audio speakers
    • Average seats in room:  24-34
  • Type 2 Inventory:
    • Lectern
    • Ceiling-mounted projector
    • VGA input for laptop
    • HDMI input for laptop
    • DVD/VCR
    • Program audio and controller
    • One NUNET connection for a resident computer
    • One NUNET connection for a laptop
    • One NUNET connection for controller
    • Monitor
    • Wall-mounted equipment rack
    • Possible voice reinforcement with ceiling speakers for speech
    • Average seats in room:  35+
  • Type 3 Inventory: Same as a Type 2 classroom with enhancements such as more monitors (LCDs), multiple projectors, surround sound, etc.
    • Average seats in room: 150+

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