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Northeastern Office of the University Registrar

Instructions for Processing Rollover Spreadsheets
Summer Semesters
2014

  • Terms
    • Summer 1 2014 (Banner code 201440)
    • Full Summer 2014 (Banner code 201450)
    • Summer 2 2014 (Banner code 201460)
  • Submission
    • Due November 25, 2013
    • Return to scheduling@neu.edu
    • Read instructions carefully before processing
  • Important dates
    • Proof sent out January 13, 2014
    • On Web for view January 27, 2014
    • Registration opens February 18, 2014

Page Contents


Introduction

The instructions reference the Excel worksheet containing the rolled class information from the same term in the previous year (all summer 2013 terms to summer 2014). All information on each line pertains to the specific section listed.

Please make every effort to meet the deadline. The remaining time will be used to analyze your schedule; process changes and provide you with a proof copy prior to posting the schedule to the web to give students and advisors adequate time to make their class selections.

Detailed instructions are listed below and we request that you read them through before you begin making your changes. It is important that you give us your changes in the correct format so we can enter them accurately. If you have any questions regarding these changes or need assistance, please e-mail us at scheduling@neu.edu.

Please refer also to the Guidelines for Creating the Class Schedule, which contains information pertinent to your work with the spreadsheet.


Submitting Your Changes

Once you have completed entering your changes to the spreadsheet, please save it to your hard drive and send it as an e-mail attachment (together with any ancillary information) to scheduling@neu.edu Please do not send it to a specific person in the Scheduling Office as that will slow the update processing.

Please do not delete columns or reformat the worksheet. If you “hide columns” while working on the spreadsheet, please remember to “unhide” them before you return the worksheet to us.


General Instructions

Do not make changes to the original data.
We will not be checking the original data for changes.

  • Making changes: To make changes to a rolled class: Enter the change information only on the green shaded change line below each class. Enter your new data in the cell below the field to be changed.
  • Banner Codes: You must use the approved Banner codes for programs, majors, minors, concentrations, classes, and levels. For valid Banner codes, please bookmark the registrar’s Banner Web page.
  • Legacy Codes: Spreadsheets with obsolete legacy codes will be returned to the department for correction.
  • Adding New Classes:Go to the end of the spreadsheet below the red bar and find the heading “Add New Courses Here” and enter each new class following the format of the spreadsheet.

Glossary of Spreadsheet Fields

  • Term: The applicable semester or quarter and year. This is the “rolled-to” term.
  • Course Number: The course subject code and number listed in Banner Course Catalog.
  • Section Number:  A numeric counter to identify multiple sections of the same course.
  • CRN (Course Registry Number): A unique identifier for each class section.
  • Status: If you made a course number inactive in the past, the rollover process will not roll that class into the new term and it will not appear on this worksheet. Please see also Cancel Class Y below for directions to cancel a class or resurrect a canceled class. Valid Banner status codes are:
    • A (active)
    • C (canceled)
    • I (inactive)
  • Part of Term:  Denotes full term, first half or second half of term, or other special break points in a term. Valid Banner part-of-term codes are:
    • 1 (full term undergraduate),
    • 2 (full term graduate)
    • A (first half term all)
    • B (second half term all)
    • Blank (CBA open learning programs)
  • Short Title: The 30-character title from Banner Course Catalog. This title will appear on the schedule and the student transcript. Any change is valid only for this section and this term. A permanent title change can be made only by submitting an approved Course Number Registry Form. Please see also Short Title Change below for making minor alterations to the short title.
  • Instructional Method: Valid Banner instructional-method codes are:
    • HY (Hybrid, a combination of online and on ground)
    • OL (online)
    • OOO (one-on-one, directed study, readings—no day/time/room required)
    • SA (study abroad)
    • SAFL (NU faculty-led study abroad)
    • TR (traditional)
    • VS (video streaming)
  • Credit Hour: Assigned to the course by the college/department at the time the course was created and is carried from Banner Course Catalog. A change can be made only by submitting an approved Course Number Registry Form. Please see also Processing Variable Credit/Billing Hours below.
  • Meetings: The meeting day and time (start and end) for this class. Banner uses military time and it would be helpful to us if you would also. Examples:
    • 10:00 a.m. =1000
    • 1:35 p.m. = 1335
    • 4:00 p.m. = 1600
  • Campus:  The campus or location where this class will meet.
  • Instructor: The name and NUID of the faculty member teaching the section. We cannot process without the NUID. Please see also Instructor Changes below for information about adding multiple instructors. NEW—you can add the appropriate TRACE category here, too!
  • Enrl Last Year: This is the final enrollment of this section offered in this term last year at the same day and time.
  • Enrl Max This Year: The maximum number of students who can enroll in this class for this term. Please refer to the field Enrl Last Year and make adjustments accordingly. Rooming is processed using this number, so please be accurate.
  • Wait List Y: Enter Y for any class you wish to add to wait listing. (Hint: do not wait list classes that require special approval or have linked co-requisites.)
  • Do Not Publish: Enter Y if you do not wish this class to appear on the Banner schedule.
  • Restrictions: These are the registration restrictions carried from Banner Course Catalog. Please see also Registration Restrictions below.
  • Special Approvals: The registration approvals are rolled from the previous year. Please see also Registration Restrictions below. Valid Banner codes are:  
    • A (advisor)
    • D (department)
    • G (graduate director)
    • I (instructor)
  • General Comments: You may provide additional data such as special dates, specific rooms (departmental space only), special rooming instructions, specific off-campus locations, or other information you believe is pertinent to support either student registration or rooming. You may enter this information in the applicable column or insert another blank line after the course.

Instructions for Updating the Worksheet

  • Cancel Class Y: Y in this column indicates that the rolled section was canceled the previous year. If you would like the section canceled this year also, please enter a Y in the cell on the green-shaded change line below, and we will delete this section from the new schedule. If you wish to reinstate this section, please enter an N in this cell on the green-shaded change line below, and we will reactivate the section.  If no instructions are given we will delete the section.
  • Honors Y:  Y in this column indicates the rolled section was an honors class last year and was restricted to honors students. If this is correct for this year no further action is required. If this is NOT an honors section this year, place an N in this cell on the green-shaded change line below and we will remove all honors indicators, attributes, and restrictions.
  • Short Title Change: If you wish to display the title of a topics section, please enter the  pertinent information on the green-shaded change line in the title cell. This change will  be reflected on the schedule and on the student transcript. Please bear in mind that there are only thirty characters available. Longer title changes can be displayed on the schedule directly below the Course Title in SSB, but they will not appear on the student transcript. Remember: This is not to be used for a permanent title change. A permanent title change can be made only by submitting an approved Course Number Registry Form.
  • Processing Variable Credit/Billing Hours: Students cannot select the number of credits they wish to attain when registering for classes with variable credit hours. This  can be done only in the college or department. If you want students to be able to  register for these classes, you will need to set the number of credits for this class.
  • Instructor Changes: Banner supports multiple instructors attached to classes. Everyone listed as instructor will have access to the class roster, but only one can be the primary instructor who will enter the grades. When entering multiple faculty, please indicate the primary instructor with (P) after the name. Remember: No instructor changes can be made without an NUID.

Registration Restrictions—Please Add Carefully

These remaining instructions pertain to registration restrictions on the section. Please use care when determining your registration restrictions. Always refer to the new Banner college, program, and major codes from the registrar’s Banner Web page.

For valid Banner codes, please bookmark the registrar’s Banner Web page. Spreadsheets with obsolete legacy codes will be returned to the department for correction.

  • Use Signature Approval sparingly as it slows down registration.
  • College Restrictions are carried down from Banner Course Catalog. You may make changes if necessary. If it is a permanent change to the course, and not just this section, you must submit an approved Course Number Registry Form.
  • Major and Program Restrictions are carried down from Banner Course Catalog.  You may make changes if necessary. If it is a permanent change to the course, and not just this section and this term, you must submit an approved Course Number Registry Form. Remember, you must use the new major and program codes.
  • Class Restrictions are carried down from Banner Course Catalog. You may make changes if necessary. If it is a permanent change to the course, and not just this section and this term, you must submit an approved Course Number Registry Form. Valid Banner class codes are:
    • FR (freshman)
    • SH (sophomore)
    • JR (junior)
    • SR (senior)
    • GR (graduate).
  • Level Restrictions are carried down from Banner Course Catalog. The only approved change that can be made to this field is if a course is in the 5000 range and listed as graduate/undergraduate and you wish to restrict a section to only one level.

 

 

 

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