We are able to deliver interdepartment mail to all university offices, to students living   residence halls and to the special locations listed below. Please follow the guidelines outlined in preparing interdepartmental mail.

Please call us at (617) 373-2114 for questions and assistance.

Guidelines for Preparing Interdepartmental Mail

To ensure proper handling of interdepartmental mail, please follow these basic guidelines:

Use the special, reusable manila envelopes titled Interdepartmental Mail.

Cross out all previous markings on the envelope so that the name of the intended recipient is clearly identifiable.

Interdepartmental mail must include recipient's full name and mailcode (ie. 112 HA).

Envelopes missing this information will be delayed in being delivered - or may be returned to sender.

Refer to HRM Employee Directory for correct mailcode.

Separate interdepartmental mail from U.S. mail by bundling it with rubber bands.

Call Mail Services at extension 2114 if you have a large mailing that requires a special pickup or must be expedited for next-day delivery.

Call Fulfillment Services at extension 2370 for information on assembling and labeling services for envelopes, fliers and notices.

Interdepartmental Mail Delivery to University Students

University Mail Services is able to deliver large mailings to residential students through the interdepartmental mail delivery system. Use of this service, rather than USPS first-class mail, will result in considerable savings to your department. Note: apartment -style residences receive mail via street delivery from USPS and cannot be serviced by interdepartmental mail.

Refer to Residence Halls list to identify which residences can be serviced by interdepartmental mail. Address labels should include student's name, delivery address and mailbox number. Mailbox number is not the same as the room number. Questions regarding the proper addressing of student mail should be directed to the Resident Mail Services Office at ext. 5108.

Interdepartmental Mail Delivery to Special Locations

University Mail Services consolidates the mail for the special courier for deliveries to special university locations listed below. All correspondence should be bundled by the delivery address. Delivery is made to the following locations:

Ashland: The Warren Center
Boston: Downtown Campus
Dedham location
Burlington: Campus and Library
Nahant: Marine Science Center
Weston: Henderson House
Warehouse: Jamaica Plain