SharePoint Migration to Office 365

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As part of our ongoing commitment to enhance the technology and information services we provide to the Northeastern community, we are upgrading our SharePoint collaboration tool to SharePoint Online, part of the suite of offerings included in Office 365.

ITS is dedicated to rolling out the various features of Office 365 in a measured approach. SharePoint Online is the next step in this progression. ITS began in October 2014 with migration of all faculty, staff and sponsored account email, as well as role-based access to certain software applications and services. In September 2015, we implemented OneDrive and in June 2016 we introduced Lync/Skype for Business.

Beginning with a pilot group in August, ITS will work with selected departments or colleges to migrate their sites to SharePoint on Office 365 on a rolling schedule through the fall of 2016.

What is SharePoint on Office 365?
At its core, SharePoint Online on Office 365 is the same as the Northeastern-hosted service you recognize, but it is now provided online as part of the Microsoft Office 365 suite of applications.

Screengrab of Sample Site

There are many benefits of migrating to SharePoint Online on Office 365, including:

  • Tighter Integration with Office 365 – Office 365 is already a “one stop shop” for email, calendar, Skype, OneDrive, and productivity applications like Word and Excel. Moving to Office 365’s SharePoint Online will provide a more seamless user experience.
  • Support for Multiple Browsers and Devices – SharePoint on Office 365 provides better support for a wider variety of browsers and devices.
  • Enhanced End User Experience – SharePoint on Office 365 offers improved search functionality, easier navigation and an updated look and feel that is in line with current web functionality.
  • More Frequent Software Updates – Updates are made as they become available, decreasing the time it takes for you to be able to leverage new features and functionality.
  • Increase in Reliability and Security – Moving to SharePoint on Office 365 allows us to increase reliability and security in a way that is most economical to the university

Phased Implementation of SharePoint Online on Office 365
A representative pilot will take place in August, which will inform the schedule for the fall. More details coming soon!

More Information
Within the next few weeks, ITS will begin contacting SharePoint site owners to initiate detailed plans for a successful migration and help to minimize impact during this important transition. We will also provide project updates here on our website and communicate with the university community as the project progresses. Training and support to help with the transition will be provided as well.

Want to find out more about SharePoint Online on Office 365? Check out the following resources to learn more:

If you have any questions, contact the SharePoint Migration Team at SharePointHelp@northeastern.edu.

Updates coming soon! Check back for additional details throughout the fall.

New SharePoint URL Effective June 15, 2015; Weekend Outage Starting Evening Of June 12

Updated: Monday, June 15, 2015

ITS has completed updating the Northeastern SharePoint collaboration environment. The new URL – sharepoint.neu.edu – is now live.

Please review the FAQs for information on what has and has not changed. If you encounter any changes or issues not outlined below, or have any questions, contact the ITS Service Desk at 617.373.4357 (xHELP) or help@northeastern.edu.


Information Technology Services (ITS) will soon be updating the Northeastern SharePoint collaboration environment and establishing a new, shorter URL for access: sharepoint.neu.edu. This is a necessary update to keep the SharePoint environment current.

To make this change, SharePoint will be unavailable from Friday, June 12, 2015 at 6 p.m. through Monday, June 15, 2015 at 6 a.m. EST. During that time, you will not be able to use either the new URL or the existing one (sharepointportal.nunet.neu.edu). Following the upgrade, the only change you will see as a SharePoint user will be the new URL. The new URL will simplify what must be typed before neu.edu. For example, if you previously visited sharepointportal.nunet.neu.edu/NEUsites/sample, the new URL would be sharepoint.neu.edu/NEUsites/sample.

Important Details

  • The user interface will remain as is – SharePoint will look and function the same as before, and there will be no changes to access and permissions within the site.
  • If you have any SharePoint pages bookmarked, you will want to update them to the new URL. Temporary redirects will be put in place so it will still be possible to access all the same information through your current bookmarks.

Following the completion of the upgrade, ITS will send an email to the Northeastern community confirming that the Northeastern SharePoint environment is available, reminding customers of the new URL. [Update 6/15/15: ITS has completed updating the Northeastern SharePoint collaboration environment. The new URL – sharepoint.neu.edu – is now live.]


FAQs

What is changing?
ITS is making several updates to keep the SharePoint environment up to date. As a user, the only change you will see is the new URL:

Old = sharepointportal.nunet.neu.edu
New = sharepoint.neu.edu

Why is the URL changing?
The simplified URL will make it easier to remember and type.

What if I have certain pages/sites bookmarked?
All old URLs will redirect to the new URL, but we recommend using your existing bookmark to get to the new page, and then updating the bookmark with the new URL that appears.

Will I lose access to anything?
No. All content, permissions and management services will remain in place. The overall folder structure will remain the same.

I have a SharePoint folder in my Windows Explorer favorites that lets me access files directly, will that still work?
You will still be able to use that method to access files, but you will need to update the path by recreating the Favorites folder.

I access SharePoint files directly on my Mac through the Microsoft Document Connection, will that still work?
Microsoft Document Connection will still work with SharePoint, but you will need to use the new URL to connect to your site and update any Favorites you have saved.

Is there anything else that has changed?
There are some known issues/changes after the update. These include:

  • Calendar overlays need to be edited to reflect the new URL
  • Search results page is not displaying items from lists (documents and complete lists are displaying fine)
  • If you are using SharePoint Designer 2010, you must download and use SharePoint Designer 2013

To address these issues, please visit the “Infrastructure Updates – 6/15/15 – Known Issues” tutorials on the Northeastern SharePoint Users Group (NUSPUG) site.

For site owners:

Is there anything that I might need to update?
If you changed the default Northeastern logo (located at the top left of every site), it was overwritten with the default Northeastern logo. The setting needs to be edited to display your own logo. See this tutorial on the Northeastern SharePoint Users Group (NUSPUG) site.

Why are there extra characters next to usernames in Site Permissions?
The extra characters are part of the new method of authentication in SharePoint. You can disregard these characters.