As part of our ongoing commitment to enhance the technology and information services we provide to the Northeastern community, we are upgrading our SharePoint collaboration tool to SharePoint Online, part of the suite of offerings included in Office 365. For more information on the migration, please go to the SharePoint Migration to Office 365 Project Page.
ITS is dedicated to rolling out the various features of Office 365 in a measured approach. SharePoint Online is the next step in this progression. ITS began in October 2014 with migration of all faculty, staff and sponsored account email, as well as role-based access to certain software applications and services. In September 2015, we implemented OneDrive and in June 2016 we introduced Lync/Skype for Business.
Beginning with a pilot group in August, ITS will work with selected departments or colleges to migrate their sites to SharePoint on Office 365 on a rolling schedule through the fall of 2016.
What is SharePoint on Office 365?
At its core, SharePoint Online on Office 365 is the same as the Northeastern-hosted service you recognize, but it is now provided online as part of the Microsoft Office 365 suite of applications.
There are many benefits of migrating to SharePoint Online on Office 365, including:
A representative pilot will take place in August, which will inform the schedule for the fall. More details coming soon!
Within the next few weeks, ITS will begin contacting SharePoint site owners to initiate detailed plans for a successful migration and help to minimize impact during this important transition. We will also provide project updates here on our website and communicate with the university community as the project progresses. Training and support to help with the transition will be provided as well.
Want to find out more about SharePoint Online on Office 365? Check out the following resources to learn more:
If you have any questions, contact the SharePoint Migration Team at SharePointHelp@northeastern.edu.
Updated: Monday, June 15, 2015
ITS has completed updating the Northeastern SharePoint collaboration environment. The new URL – sharepoint.neu.edu – is now live.
Please review the FAQs for information on what has and has not changed. If you encounter any changes or issues not outlined below, or have any questions, contact the ITS Service Desk at 617.373.4357 (xHELP) or email@example.com.
Information Technology Services (ITS) will soon be updating the Northeastern SharePoint collaboration environment and establishing a new, shorter URL for access: sharepoint.neu.edu. This is a necessary update to keep the SharePoint environment current.
To make this change, SharePoint will be unavailable from Friday, June 12, 2015 at 6 p.m. through Monday, June 15, 2015 at 6 a.m. EST. During that time, you will not be able to use either the new URL or the existing one (sharepointportal.nunet.neu.edu). Following the upgrade, the only change you will see as a SharePoint user will be the new URL. The new URL will simplify what must be typed before neu.edu. For example, if you previously visited sharepointportal.nunet.neu.edu/NEUsites/sample, the new URL would be sharepoint.neu.edu/NEUsites/sample.
Following the completion of the upgrade, ITS will send an email to the Northeastern community confirming that the Northeastern SharePoint environment is available, reminding customers of the new URL. [Update 6/15/15: ITS has completed updating the Northeastern SharePoint collaboration environment. The new URL – sharepoint.neu.edu – is now live.]
What is changing?
ITS is making several updates to keep the SharePoint environment up to date. As a user, the only change you will see is the new URL:
Old = sharepointportal.nunet.neu.edu
New = sharepoint.neu.edu
Why is the URL changing?
The simplified URL will make it easier to remember and type.
What if I have certain pages/sites bookmarked?
All old URLs will redirect to the new URL, but we recommend using your existing bookmark to get to the new page, and then updating the bookmark with the new URL that appears.
Will I lose access to anything?
No. All content, permissions and management services will remain in place. The overall folder structure will remain the same.
I have a SharePoint folder in my Windows Explorer favorites that lets me access files directly, will that still work?
You will still be able to use that method to access files, but you will need to update the path by recreating the Favorites folder.
I access SharePoint files directly on my Mac through the Microsoft Document Connection, will that still work?
Microsoft Document Connection will still work with SharePoint, but you will need to use the new URL to connect to your site and update any Favorites you have saved.
Is there anything else that has changed?
There are some known issues/changes after the update. These include:
To address these issues, please visit the “Infrastructure Updates – 6/15/15 – Known Issues” tutorials on the Northeastern SharePoint Users Group (NUSPUG) site.
Is there anything that I might need to update?
If you changed the default Northeastern logo (located at the top left of every site), it was overwritten with the default Northeastern logo. The setting needs to be edited to display your own logo. See this tutorial on the Northeastern SharePoint Users Group (NUSPUG) site.
Why are there extra characters next to usernames in Site Permissions?
The extra characters are part of the new method of authentication in SharePoint. You can disregard these characters.