e all have experienced an email blooper at some point, whether it was sending a message to the wrong person, forgetting to attach a file, hitting reply to all unintentionally, or just regretting the language used in a message in a moment of passion. The good news is that Gmail and Outlook have features that allow you to delay the delivery of email messages. Giving yourself a few extra seconds to react may prevent you from saying “Oh No!” next time you hit send. Here’s how:
Originally developed in 2009 as a Gmail Labs (experimental feature), this feature has officially been available for over six years.
- In the web-based version of your Gmail account, click the gear in the top right and select Settings.
- Scroll down to “Undo Send” and click Enable.
- Select the send cancelation period of your choice (seconds), which means the amount of time you have to decide if you want to recall an email.
- Scroll to the bottom of the page and click Save Changes.
Note: If you don’t click “Undo” within the time limit you set, your message will be sent. Additionally, “Undo Send” may not work if you experience connection issues.
- On the tools menu, click Files, and then click Rules and Alerts.
- Click New Rule and then select Apply rule on the messages I send and then click next.
- In the Step 1: Select conditions, select all the options that you want and then click next. If you do not to select any conditions, a dialog box appears. Click Yes and the rule will be applied to all messages you send.
- In the Step 1: Select actions, select defer deliver by a number of minutes.
- In the Step 2: Edit the rule, enter the number of minutes for which you want the message to be held before sending.
- Click OK, and then click Next.
- Select any exceptions you want and click Next.
- Specify a name for this rule, select Turn on this rule and click finish.