Since the kick-off in October, ITS has migrated more than 80 percent of Northeastern faculty and staff email accounts to Microsoft’s Office 365 servers. That is almost 7,000 accounts. The migration for the entire university will be complete by the end of January 2015.
As we shared in the migration communication, email is only the start of what is available through your Office 365 license. One way to think about it – Office 365 is the box you get from Microsoft through Northeastern, and there are many products and services for work and home inside that box.
There is a lot listed below, but a good thing to keep in mind is that everything beyond email is optional; if you don’t want to use it, you never have to think about it.
What You Can Get at Work
- Office online applications – Through the same Microsoft portal that you access for the Outlook Web App, you can use online versions of Word, Excel and PowerPoint.
- OneDrive for Business – This online storage and file sharing solution is where the online applications and mobile apps save, and where you can also store other Office files that you want to access from anywhere.
- Mobile apps – Signing in to the Office mobile apps (dependent on device) gives you access to your OneDrive for Business storage.
NOTE: If you want to have the latest version of Office on your Northeatern-owned computer(s), you can get it through ITS by following the Windows or Mac directions. Do not use your Office 365 downloads on a Northeastern-owned computer.
What Your Can Get at Home
- Office suite download – Signing in to the Microsoft portal, you can download the latest version of Office (currently Office 2013 for Windows and Office 2011 for Mac) on up to five computers that you personally use.
- And, of course, you can also access all the cloud and mobile services listed above.
The Fine Print
Access to all of the Office 365 services depends on your eligibility as a Northeastern employee or Sponsored Account and the active status of your Office 365 username – [myNEU username]@northeastern.edu.
- Follow Northeastern’s information security and privacy guidelines when thinking about what information should or should not be stored on the cloud. A good rule – if you are working with Personally Identifiable Information (PII), continue to use the university’s on-premise shared network storage (Q: drive).
- Do not install any of copies of Office 365 ProPlus on any computers other than your own. That includes not giving it to your kids. Since you must use your Northeastern Office 365 username to install it, that copy of Office has access to your Northeastern resources and files – just as you would not share your myNEU account, do not share your Northeastern Office 365 access with others.
- When your access to full Northeastern electronic services ends, so does your access to Northeastern’s Office 365 services. Any copies of the Office suite that you downloaded will revert to read-only.
Learn more on the migration at the Migrating to Office 365 guide.