How To: Search for email larger than 35MB

Outlook 2010 or 2013 (Windows)
Outlook 2011 (Mac)
Mac Mail (IMAP)


Outlook 2010 or 2013 (Windows)

In your list of folders, scroll down to “Search Folders” (will be alphabetical in your folder list). Right-click, and select “New Search Folder.”

new search folder

Select “Large Mail” from the list, and click the “Choose” button.

large files

Change the number to “35000 KB” and click OK.

set kb size

 

You will now have a subfolder in your folder list that will contain any email that size or larger.

new folder

  • If you do not have any, the folder will be empty.
  • If you do have email in that folder, determine whether you need to save the message(s) and any attachment(s). No email that size will be migrated to your Office 365 Outlook mailbox.

NOTE: This process does NOT search archived mail, and the size limit is not applicable to archived mail PST files, as those files are stored on your local computer and are not part of the migration.


Outlook 2011 (Mac)

From Outlook, click the search field in the upper right of the window.

Click the All Mail button, and then Advanced to drop down the search criteria.

In the first pulldown, change “Item Contains” to “Size.” In the second, change “Is” to “Greater Than.” And in the text box enter 35000.

(Click for larger image)

mac 35mb

  • If you do not have any, the folder will be empty.
  • If you do have email in that folder, determine whether you need to save the message(s) and the attachment(s). No email that size will be migrated to your Office 365 Outlook mailbox.

NOTE: This process does NOT search archived mail, and the size limit is not applicable to archived mail OLM files, as those files are stored on your local computer and are not part of the migration.


Mac Mail (IMAP)

Within your client, select Mailbox > Smart Mailbox to create a search for all email with attachments.

Set the conditions to “Contains attachments” and check the box to include your Sent folder.

macmail 35mb

Once that mailbox exists, sort mail within it by size to determine whether you have any that are larger than 35MB.

If you do, determine whether you need to save the message(s) and the attachment(s). No email that size will be migrated to your Office 365 mailbox.

Updated October 2014