10/10/12 EBoard Meeting

• Topic Guides/Plan For Next Class:

• MUN: EVP is working with veteran member to do the topic guide, and will send it to E-Board by Friday 10/12
  • Everyone can add comments and initial
  • NATO: Continuing Ocean Shield simulation
  • NATO Tryouts: EVP would like everyone to triple check the accessibility of the topic guides.
    • In-class simulation: formulate specific policies etc.
    • Out-class simulation: demonstrate ability to research on the fly.
    • EVP is proposing that the topic guide be very limited.
    • Meetings that are scheduled for next week, e.g. NERMAL delegation meeting will happen as planned, but JCC will be rescheduled as BOD meeting will take place
• AVP:
  • Discussion of E-Board members that are looking for possible AVP’s
  • Perhaps we can engage the BOD more and then it will not be necessary for AVPs?
  • VP Events is open to helping or being tasked with more responsibilities.

• Everything that happened this weekend:
  • A lot of decisions happened that concern VP Events: the number of travelers has increased from 20 to 24.
    • New committee: NATO Arctic Affairs? NATO African Affairs?
    • 6 committees, 22 in-committee delegates
    • Advocates that perhaps it be a returning committee?
  • NERMAL Attendance: 5 country assignments
    • 7 committees; 2 delegates; 14 X 5 = 70
    • Had an additional 20 students left over that had no assignments
  • Discussion of the budget and whether it has been adjusted to reflect change in numbers of attendance?
    • VP Events: 22 countries, across 8 committees minus NU NERMAL attendees.
      • Should have a process for NERMAL attendee confirmation; initiate a basic confirmation process.
      • Have been seeing 50-60 students in MUN; 30-35 in NATO. Case and point: had 70 at MUN last week.
  • Committee’s are being finalized tonight, topics are set, has working document regarding how JCC works.
  • Former student/alumna will be attending NERMAL to help Professor
  • Converse needs some help arranging transportation; VP Events will take care of it
  • Needs to plan a time to meet to get JCC planning off the ground

• NATO Conference FEE:
  • NATO: Need to get a check cut for it, and send it out.
  • Will check deadline, and if it is not on a close deadline then will have VP Finance do it.

• Purchase Order:
  • Ready for President, but need to pick it up.

• Coffee Machine:
  • VP Finance is working on it.
  • EVP would like to have it as a way to keep MUN members after class and speak with others during that time between the classes.
  •  Suggestion: could use rubric to give suggestions etc., and observe students in-class

• Selection Process:
  • Was there anything that was missed? Any concerns regarding selection?
    • Some clarification was needed with some confused students; should have older members approach new members to try out.
    • Should have club members approach people by suggesting students to try out.
    • General sense: there are the people that are traveling that are ready to; those that are not ready to lead but ready to be delegate; and those that should tryout to gain experience but are not ready to travel

• NERMAL HD Situation:
  • Under control, everything is being worked out actively by the E-Board.

• BarMUN:
  • Not sure why we attend this conference; it is no longer needed.
  • Will discuss the possibility of eliminating it as a conference.

• E-Board During Debate:
  • E-Board must interact with delegates during Un-moderated Caucuses
  • E-Board must either represent a country or sit near delegates and offer encouragement/advice to random countries.  Prefer they relocate in room after each Un-moderated caucus
  • If E-Board must do work OR be absent, need to find a replacement for themselves within the BOD.

• Did Applications for SERMAL, NUMAL head delegate go out?
  • Would like to speed up process as thinking about having a mini tryout
  • Would like to know who the HDs are before NERMAL

• March and April BOD Meetings
  • Would like to have the decisions about which conferences will be attending the following year (Need to add another MUN conference?)
  • March maybe not the best time to discuss because of NUMAL and SERMAL
  • April not necessarily good because of finals etc.
  • Realistically NATO, SERMAL and NUMAL are all written in the constitution – cannot remove
  • Decisions of the schedule need to be decided all in one meeting
  • Reason for BOD Meeting on Tuesday night: Would like them to fundamentally change the way things have been going, and then identify specific subjects that need to be addressed and then hold a special meeting.

November: Identify a different day for a special meeting.