Northeastern University is a global institution. Our community members undertake international travel in pursuit of teaching, study, research, service and co-curricular activities. In order to successfully conduct these activities, a number of guidelines and resources are provided to support a robust and diverse set of international activities.
Planning & Considerations
Planning for international travel and study is exciting and might even appear to be a bit daunting. For undergraduates, there are a number of resources available to guide and assist you in the Global Experience Office (GEO). All other travelers should use this website and related resources. Valuable and necessary information is also available in the Northeastern University International Travel Policy. Consulting these resources in the very early stages of planning your trip is the best way to go!
Don't forget to check out the pre-departure planning checklist to help you get organized.
- The Registry is a critical aspect to international travel and is in place to support all travelers with a robust set of travel support services twenty-four hours a day 365 days a year.
- It is important to know about restrictions on travel to “high risk” locations and procedures in place should you wish to file an Exception Petition to travel to such a location.
- Requirements for insurance and evacuation or interruptions in travel are also important to learn about as well as guidance on export controls.
- Information about required visas, passports for U.S. citizens and for international travelers is fundamental. Check with appropriate Embassy or Consulate for visa/entry requirements related to your specific activity (e.g., coop, study abroad, research, etc.) in destination country
- Required vaccines and travel warnings (state department, cdc) are also important to your planning.
- Check out the pre-departure planning checklist to help you get organized.
Preparation is a a proven method to increase your safety abroad and reduce the abilities of those who wish to victimize travelers. The university recommends you:
- Learn about your destination and the area you will reside prior to departing
- Know what man-made and environmental risks occur in your host country
- Review travel warnings and alerts
- Ask the your program, the International Safety Office, and/or previous university travelers about your destination.
- Understand how your in-country embassy can help during an emergency.
- Have a plan.
- Establish communication plans with your family, the university, and other travelers on your trip
- Develop contingency plan, such as sheltering-in-place and/or departing your residence for a safer location.
- Know how to use the university's response programs, urgent and emergency assistance, and your personal health insurance.
- Register with assistance providers.
- Register your trip in the university's travel registry (found in the MyNEU Portal at "My Travel Plans" under the "Self Services" tab).
- Enroll in the Smart Traveler Enrollment Program (STEP) or your country of origin's equivalent citizens services or embassy. (Note: non-US Citizens can enroll in STEP to receive destination alerts/warning, but are not able to use the US Embassy's resources during an emergency).
- Understand how to contact emergency services.
- Know the host country's laws and health/security services capability.
- Save the WorldAware urgent and emergency contact number(+1 312.470.3108) in multiple locations.
- When in doubt, call NUPD's emergency number.
- Attend a pre-departure orientation.
- Take a NUPD safety class, such as RAD/Self Defense or CPR.
- Enroll in a first aid or trauma course.
For assistance in creating plans or learning about a destination consult with the NUPD's International Safety Office (email: firstname.lastname@example.org)
For questions about university provided urgent and emergency insurance and when travelers are required to use their personal health insurance consult with university Risk Services (email email@example.com).
Laws and customs vary greatly around the globe, it is best to research your intended destination before you go.
The university also subscribes to iJET's LGBTQI+ PRISM Annual Report and Quarterly Newsletter. Contact the International Safety Office via firstname.lastname@example.org to obtain an electronic copy of the newsletter.
The university's Policy on International Travel uses three indicators to determine if a country, city, or region presents a "high risk" to travelers.
- Countries with current U.S. Department of State Travel Warnings.
- Countries and cities designated with a risk rating of "High" (Level Four) or "Very High" (Level Five) by WorldAware, the university's international response provider.
- Areas or regions under a Centers for Disease Control and Prevention Travel Notice Warning Level 3.
Visit this webpage for a list of high-risk destination. The University reserves the right as its sole discretion to designate other locations as “high-risk.”
Please contact your program or NUPD's International Security Office to learn more about the university's requirements for sponsored travel to high risk destinations.
Academic or business travel taken by Northeastern faculty, staff, administrators, and students authorized, funded, coordinated, or administered, by Northeastern University. Such travel may include but is not limited to teaching, research, consulting, coop, service, administrative work, field studies, volunteer work, performances, athletic contests, and trips abroad in connection with any university recognized student organization, academic or administrative unit.
Travel undertaken outside of the 50 United States, and or U.S. Territories or Possessions.
The International Travel Policy outlines most policy information pertaining to students, staff and administrators. Additional information for students may also be found in academic departments, the Global Experience Office and this website.
ISSAC is the International Safety and Security Assessment Committee. It is charged with providing advice, guidance, and recommendations to the Provost and Senior Vice Presidents in response to circumstances that present a safety concern where Northeastern community members are, or will be, participating in a university-approved activity. The ISSAC also proactively makes recommendations in response to changing world conditions regarding programs still in the planning stages.
Any University related travel to countries found on the following lists require submission of an ISSAC Petition: US Department of State’s list of travel warning countries, WorldAware’s Watch List of countries considered either HIGH (risk level 4) or SEVERE risk (risk level 5), and The Center for Disease Control travel notices.
Any University related travel to countries found on the following lists require submission of an ISSAC Petition: US Department of State’s list of travel warning countries, WorldAware’s Watch List of countries considered either HIGH (risk level 4) or SEVERE risk (risk level 5) Centers for Disease Control Travel notices.
Before departure, all undergraduate and graduate students must register on the University’s Travel Registry. Faculty and staff members are strongly encouraged to register. All travelers must contact their country’s citizen services. US Citizens accomplish this by registering with the Smart Traveler Enrollment Program (STEP).
Travelers are also encouraged to become familiar with the destination’s laws and customs. These may include, but are not limited to dress standards, photography restrictions, availability of communication systems, curfews, etc. Tell people where you are going and establish points of contacts among your travel group, host institution and family members at home. Discover and document local emergency numbers and the number for your nearest embassy or consulate. Have an emergency plan in place. Know where your safe locations are and who you would contact for immediate assistance. Checking out the U.S. State Department Site and WorldAware is a great way to get some important information.
Travelers are also encouraged to meet with NUPD’s International Security Office and/or consult WorldAware’s for a country brief, cultural awareness, and safety information.
All travelers considering sponsored travel to a “high risk” destination must petition the International Safety and Security Advisory Council (ISSAC) for consideration and recommendation to the Provost or Senior Vice President regarding approval for the travel. You must also consult the International Security Specialist located in NUPD for a pre-travel country risk assessment. Check out the Petitions portion of the International Travel website for more information.
You should back up your data before departing and travel with a clean computer. Use of VPNs and remote access while abroad typically keeps travelers more secure. Travelers won't lose data if the computer is misplaced or stolen, as their data remains on the NU servers in Boston. If you have any questions contact Northeastern University’s Office of Information Security at OIS@NEU.EDU and also please refer to the following links: