Software Policy


Ownership of Software

All software purchased or installed by central Information Technology Services (ITS) will be licensed to and owned by the university. ITS maintains a library of centrally-licensed software, licenses, and software documentation. Software purchased or installed by an individual, using personal funds, will be licensed to and owned by the individual.

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Responsibility for Assuring Compliance

Central ITS tracks licenses for software installed by ITS through purchase of high-volume or site licenses. Departmental Directors and Chairs are responsible for assuring that all software used in their department is fully licensed. The primary user of each computer is responsible to keep records of licenses for each item of software purchased or installed by the individual.

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Copying and Distributing Licensed Software

No person shall make or distribute by any means, copies of software without first possessing a lawful copy, and then, only in compliance with the applicable software license. All copies must carry a complete copy of the applicable software license documentation. Copies made under license purchased by the university remain the property of the university. Copies made under license purchased by an individual, remain the property of the individual.

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Use of Installation Credentials

License keys, installation codes, and other installation credentials shall be obtained from legitimate sources, and shall not be shared except only by authorized individuals acting within the scope of their employment. Unauthorized possession and/or distribution of installation credentials is a violation of the Appropriate Use Policy (AUP).

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Installing University Licensed Software

Certain software licensed by the university may be installed on personally-owned and/or home computers. (Please see Available Software to learn more.)

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Upgrades

Software versions rendered obsolete by virtue of upgrade may not be used after the upgrade has been performed, except only as may be permitted under the applicable software license.

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Illegal Software

Software found to be obtained and/or used contrary to the policies of the university, must be removed from any computer on which it is found.

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Compliance Audit

Sanctions for Non-Compliance with Software Licensing Policy: Non-compliance may result in termination of relationship with the university. Violators may also be subject to civil and/or criminal penalties.

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See also the Northeastern University Appropriate Use Policy (AUP).