Printing Tips – Save Paper


Printing Web Pages

Rather than print the entire web page with images, try copying and pasting the web content into a Word Document. This will cut down on the use of toner and paper.

  1. Highlight the text you would like to print and then hold down the Ctrl and C keys together to copy the text.
  2. Open a blank document in Microsoft Word and click Edit > Paste. Now print your document.

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Printing PDFs

There is no need to print an entire twelve page PDF document if all you need is one or two pages of text. To print selective pages, follow these steps:

  1. With the PDF document open, click File > Print…
  2. Under Print Range, select the option to print pages 3 through 4 (or whichever range you need to print) and then click OK.

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Printing PowerPoint Slides

Instead of printing each slide on a separate sheet of paper, you can shrink the slides so that several of them fit on one sheet. Follow these steps to print slide ‘handouts’:

  1. With your PowerPoint presentation open, click File > Print…
  2. In the lower left hand corner, under ‘Print What’, select ‘Handouts’ and then select how many slides per page.

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Using Print Preview with Web Pages

To make sure that you are not printing any blank web pages, or entire pages with only a few lines of text, use the Print Preview button and then modify your document’s page setup accordingly. To use Print Preview, follow these steps:

  1. In your browser window, click File > Print Preview…
  2. Take note of how many pages will be printed. Click the arrow to the right to preview each page and to make sure you need to print each page.
  3. If you find that you do not need to print all 4 pages, click the Print button and select the range of pages to print.

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Removing Headers and Footers Before You Print a Web Page

The header and footer information generally displays the URL of the page and how many printed pages will be taken up by web content. You can use this tip along with any of the other tips to cut down on the use of paper.

  1. In your browser window, click File > Page Setup…
  2. Remove the header and the footer information and click OK. This removes the page number and URL from the page when it is printed.

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Look for the Printer-Friendly Icon

Most web pages offer a printer-friendly version. Oftentimes graphics are eliminated, allowing you to print just the text.

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Look for the Text-Only Version

Most web pages offer a text-only version. Not only is this good for screen-readers, but it is also good for conserving paper and toner. Text-only web pages eliminate all graphics and fill the page with text to make the most efficient use of paper. Look for the text-only link on web pages before you print.

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