Summer Security and Safety Tips for Travel and Off-Campus Use

As summer arrives and faculty and staff spend more time away from campus, it’s important to know how to keep your content secure. Here are a few things to keep in mind before you work off-campus and/or travel.

System Updates
Always ensure your virus and operating system has the latest patches and updates. For Symantec EndPoint simply click on the icon located on the bottom-right of your screen and then click “check updates” or “LiveUpdate” in the management console.

VPN (Virtual Private Network)
Always use the VPN to connect securely to campus resources, such as University systems or data. See the VPN Support pages for information on how to install and use the VPN.

Mobile Device Security
Remember that laptops, iPads, smart phones and other small portable electronic devices are attractive to thieves and are often stolen in crimes of opportunity. It is especially important to secure these devices with strong passwords. See the article “Securing Your Mobile Devices” for more information. Never leave them unattended at any time and remember that no Personally Identifiable Information (Pii) should be stored on a portable device. For more information, please read the NU Data Privacy Policy found on the following document: SSN and Personal Information Collection, Handling and Use Procedures (PDF).

If your mobile device is lost or stolen, immediately notify your department, the Northeastern Public Safety Office at x2121 and contact the Information & Technology Security Office (ITSECURITY@neu.edu).

Mobile Phone Use
Standard service plans typically include domestic coverage, but international service is not often included on your mobile device by default. Before you take your phone out of the country, check with the administrative person in your department who handles mobile phone service. It may be possible to adjust your plan temporarily to include international locations. Something to keep in mind is that even if you are not using your smart phone while in another country, if the phone is on, it may continually ‘fetch’ data. This can get very costly. Most smart phones have the ability to turn off ‘data roaming’ which will significantly reduce the charges incurred when you check email or browse the web overseas. Check your phone Settings or Preferences, or contact your service provider for more information. You may also want to read about Securing Your Mobile Devices to prevent unauthorized access.

Wireless
Be wary when using open access wireless. While having free wireless at your coffee shop is great, these are inherently insecure and any information transmitted can be seen by others. Never conduct financial transactions or use passwords or logins as these can all be captured by others.

Outlook web mail
When you are away from the office, or using a computer other than your own, it’s simple to access your email by using Outlook Web Access (also known as Webmail). You must have a NUnet account to use Webmail.

  • Open a web browser and go to
    http://outlook.neu.edu
  • Log in with NUnet[your NUnet username] (e.g. NUnets.husky) and password.

myApps
myApps is a virtual desktop that gives faculty, staff and students the ability to access applications anywhere a high speed connection to the Internet is available. Please see the myApps Information page for instructions and FAQs about myApps.

Have a safe and secure summer!

Posted in 2011 May IS Newsletter and tagged , .