HRM has developed a set of tools and resources to make the important process of developing accurate job descriptions simpler, quicker and more consistent across campus. We reviewed hundreds of jobs at the University to learn more about the typical functions and responsibilities, and used that information to create an extensive job function library. Managers and key contacts can use the library to search within major responsibility areas for statements that describe typical activities. The purpose of this new job function library is to provide you with the starting point; the typical activity statements (major responsibility area – MRA) can be expanded upon to provide more complete, accurate descriptions of the level of responsibility held in any specific job. The initial focus is on broad operational functions; HRM will continue to add to this library to provide activity statements in other functional areas.
Writing effective Job Descriptions – Why is this important?
Current, accurate job descriptions have many important purposes, including:
The Job Function Library – Includes Activity Statements in the following broad operational functions
|Office Support||Admininstrative Professional|
|Job Function Library||Job Function Library|
|- Budget||- HR-Related Job Function|
|- Office Administration||*Policy/Procecure Consulting|
|- Scheduling/Calendar||*Employment Admin/Operations|
|- Event Planning||- Program or Project Management|
|- Customer Service||- Leadership/Management|
|- Supervising||- Grant Management|
|- Database/Technical||- Budget Job Function|
|*Customer Service & Problem Solving
Using the library is simple. The graphic below shows how the library is organized.
#1 - Assume that you are writing a job description for an Office Support position and you would like to describe the Database/Technical activities for the job.
#2 - Assume that you are writing a job description for an Administrative Professional position and you would like to describe the Program/Project Management activities for the job.