Selecting a caterer

Choose a caterer that offers the best overall value for your event. To determine this, it is recommended that you get several proposals from competing caterers in order to compare and contrast what they are offering. Send a Request for Proposal (RFP) to each of the contenders so everyone is the same page and knows what you need.

Some things to consider: the proposed menu items, the quality and creativity of the food and the price. When reviewing cost, pay attention to actual food cost, as well as rental and staffing costs, which can add up fast. The best overall value is not necessarily always the least expensive option, but your budget may end up dictating your choice. If you have a restricted budget, let the caterer know up front, as most are happy to work within a certain price range.

Rebecca's is the preferred University caterer, both on and off campus. If you wish to use a caterer other than Rebecca's, the caterer must be approved in advance by the Director of Dining Services. The caterer must provide University Counsel and the Office of Risk Management with satisfactory evidence of insurance and other approved documentation. Contact the Office of University Events if you are considering an off-campus caterer.

Requirements for outside caterers:

1. There must be a written agreement between the caterer and the University. This agreement must be approved by University Counsel and the Director of Food Service at least four weeks prior to the event.

2. Caterers must provide the University with satisfactory evidence of required insurance, licenses, and permits.

3. Caterers must provide an insurance certificate proving general liability insurance coverage, naming Northeastern as an additional insured, with limits of $1,000,000 per occurrence and $2,000,000 aggregate. Exceptions to these limits may be made on a case-by-case basis by the Director of Risk Management.

4. Certificates of insurance should be delivered to the Office of Risk Management, 122 Saint Stephen Street, and to the Business Office, 480 Renaissance Park, no later than 10 business days before the event.

5. Contact the Director of Food Service for information on licenses and permits required of caterers other than Chartwells.

6. Caterers must clean up and remove all trash and equipment within two hours of the time that an event concludes, unless special arrangements are made in advance with the facility manager. In some cases, the department hosting an event may be responsible for paying a cleaning fee after an event that is catered by an off-campus caterer.