last updated 10/22/15

These are Curry Student Center specific policies.  If you are interested in other University policies, please refer to the Student Handbook.

Contents:

  • How to reserve rooms
  • Poster policy
  • Digital Signage policy
  • Reserving windows in the West Addition
  • Decorating Policy for Curry Student Center
  • The use of decorative lights
  • Lost and Found
  • Snow/Emergency policies
  • Commuter lockers

How to reserve rooms

The Center for Student Involvement’s Scheduling Office (CSI Scheduling) at 434CSC is the source for many of your on-campus space-reservation needs. Whether you’re a Northeastern faculty/staff member or a registered student organization, CSI Scheduling is here to assist in securing you the best meeting and event spaces available.

External organizations may request the use of CSI Scheduling’s spaces via the Office of External Events and Conference Housing; please note that there may be rental fees for such use.

CSI Scheduling is happy to announce that the Northeastern University Scheduling System Online (NUSSO) is now live! To access NUSSO, please log in to the myNEU portal and click on the link labeled as such.

Once logged into NUSSO, please refer to the landing page, blue question marks and other instructions to help you navigate the site. You may also reference this presentation for a step-by-step guide to the new system.

If you have any further questions, please reach out to the CSI Scheduling Desk at cscreservations@neu.edu or 617-373-2632 and our staff will be happy to walk you through the process.

Poster policy

Posters to be approved and hung in the meeting rooms of Curry Student Center must adhere to the following guidelines:

  • Advertise a CSI recognized Student Group or a Northeastern Unversity department.

  • Have a Northeastern University recognized email address (@neu.edu or orgsync@neu.edu or @husky.neu.edu). Gmail addresses are approved as long as they are the same as what appears on your orgsync profile.

  • Cannot advertise for an event occurring off of the Northeastern University campus without the approval of CSI

  • Cannot have pull tabs

  • If your event is paid for by the Student Activity Fee your poster must include the logo indicating this.
  • No foul or obscene language or images (Must adhere to the Code of Student Conduct – consult the Student Handbook)

Please bring no more than 7 posters to the 325 Operations desk for approval and posting.  Approved posters can only be hung in designated areas by a Building Manager.

* Posters hung up in Residential Halls have a slightly different in policy. For information on how to hang posters in Residence Halls, see here.

Digital Signage policy

**Please make sure that all contracts, legal agreements, space agreements, etc. are confirmed before sending the slide/content for posting.

Guidelines:

  • Please fill out the digital signage form, http://tinyurl.com/digitalsignageformClick the check boxes for the areas you want to have the slide posted. Please note that the other screens on this form are moderated and do not guarantee that they will advertise your event.

  • Images must be formatted to fit the digital screens.  There are now vertical and horizontal screens on the digital signage form. Vertical screens have a portrait layout and a 16:9 aspect ratio. Horizontal screens have a landscape layout with a 16:9 aspect ratio. We will not resize your files, please provide the correct format for each screen you wish to advertise on.

  • Use ONLY Northeastern University or OrgSync emails/websites on slides (if so desired).

  • Note: JPEG, IMG, GIF, PNG, PPT, FLASH, MOV, files accepted.

  • Movie files should be no longer than 30 seconds and should not have sound.

  • Submit slides at least seven (7) business days before the event – slides will be installed within 48 hours of being received.

  • The maximum time limit for an ad is three weeks prior to the event.

Suggestions:

  • Advertising is more effective with less content on the image; critical information includes name of sponsor, the name, date, time, and location of event

  • If you would like to direct readers to another source where they can receive more information, include a website, telephone number, or email with contact name or office

  • Content that violates Northeastern University policies, is incomplete, the violation community standards, or contains false advertising will be rejected

Reserving windows in the West Addition

The Curry Student Center West Addition windows are available for recognized student organizations to hang posters, flyers and paint advertisements. The event advertised must be approved by the Center for Student Involvement or the Associate Director of Operations of the Curry Student Center.  The approved event or activity must be the focus of advertising to the general Northeastern Community.

  • All advertising must be for a specific event or series of events.

  • Advertising is limited to a maximum of 5 panes of glass or less per organization for a maximum of two weeks per event.

  • Painting/posting must be in English or provide an English translation and all content and/or symbols shall be pre-approved before posting.

  • There will be no posting/taping/painting on the metal portions of the windows.

  • Paintings and posters may not be posted over 84 inches above the ground.  Anything above 84 inches tall can only be installed by a university-approved contractor and will cost approximately $400. Please let us know at least one week prior to reservation start to schedule the contractor, otherwise, there could be delays installing your posters.  Standing on tables and chairs to install your posters is strictly prohibited.

  • It is the responsibility of the sponsoring organization to remove all flyers/posters on the last day of their reservation and restore the windows to their normal state or will incur a fee of $250 for 1-5 window panes.

  • If you wish to paint the windows, you must paint with water-soluble artist paint/crayons. Facilities must wash and clean the windows and restore the windows to their normal state.  This service comes with a fee of $250.

  • Please fill out the West Addition Window Request form to reserve a panel of windows, http://tinyurl.com/WestAdditionWindowRequestPlease remember that the panels are first come first serve, we cannot guarantee availability.

Decorating Policy for Curry Student Center

In order to keep these venues in ideal condition, the following guidelines have been established.

  • All set-up requests and decorations should be discussed in advance with your Event Management staff contact.

  • Please refrain from using any adhesive tape, pushpins, or other damaging materials on the walls. The use of adhesive material that may damage surfaces is prohibited (duct tape, tacks, nails, paint, etc.).  Please ask for portable wipe boards, pipe and drape or easels that you may require when you submit the Event Management Form.

  • Decorations may not obstruct doors, hallways, staircases and fire exits.

  • No open flames including candles permitted.

  • Confetti blasters are not allowed.

  • Please ensure that after your event, the venue is returned to its original condition. Please discard all trash in waste bins and flatten any cardboard boxes. If the venue is not returned to its original condition, the organization may be charged a fee and use of the Event Management venues may be restricted for future events by that group.

The use of decorative lights

The uses of any open flames including candles or any equipment that generate heat are strictly prohibited from the setup scope of any event in the Curry Student Center.

  • Prior to each use, all hanging lights must be approved by a Curry Student Center Building Manager/Event Manager on duty who will check for chafe wires and plugs and issue a power strip/surge protector that the lights must be plugged into before use.

  • ALL decorative lights to be used as part of any event in the Curry Student Center shall be battery operated with the exception of Fairy/ Holiday/Christmas Tree lights (as they are commonly called) which must be equipped with LED bulbs and are UL certified.

  • The area/room where these lights are to be used must be occupied at all times during the event.  If there are reasons that the occupants of the room must leave the room, lights must be turned off and unplugged while no one is present in the room.

  • Lights cannot be hung on any fire suppression device including pipes electrical conduits, entrances/exits doors or walkways or in combination with any fabrics, paper, lanterns etc.  All hanging lights must be removed immediately following the event.

  • Any violation of this policy will result in an early termination of the meeting/event.

Lost and Found

If something is left behind on campus, the Curry Student Center’s Info Desk located on the ground floor of the building will act as a “Lost and Found” and store the item.  If the item is deemed valuable (like a computer, iPod, cell phone, wallet or ID cards), the Curry Student Center staff will turn the item directly over to Northeastern University Police Department (716 Columbus Place). Otherwise, the item will be logged in and held at the Info Desk for 14 days.

There are other lost and founds located on campus such as:

Northeastern University’s Police Department (NUPD)

http://www.northeastern.edu/publicsafety/services/lostandfound.html

Snell Library Lost and Found is located at the Circulation Desk

http://library.northeastern.edu/about/visitors/lost-found

Snow/Emergency policies

In the event of a weather emergency in which Northeastern is forced to close, please check with you Event Management contact or the CSC Operations staff, as the event could potentially be canceled.  The Building Manager on duty cellphone number is 617-593-2409.

Commuter lockers

There are a limited amount of lockers that are available to commuters, located in the tunnel system of University.  Lockers are distributed by a first come, first serve basis. You can sign up for a locker through the Husky Card Services portal on myneu. To obtain a locker you need to be an active student and have a functioning Husky Card. Limited to one locker per student.

If you have issues opening your locker please go to 325 Curry Student Center between the hours of 9am and 5pm Monday-Friday.

All lockers must be cleared out by the end of the last day of exams.  Items left in lockers will be discarded.