FEES FOR 2008–2009 ARE AS FOLLOWS:	HOURLY RATE
Standard classrooms, seminar, or conference room per hour Lecture room per hour	$30 $60
CURRY STUDENT CENTER Ballroom per hour Ballroom for 4 hours McLeod Suite per hour Room 318 only Room 320 only Room 322 only Entire Suite	$150 $550 $150 $70 $70 $70 $150
DODGE HALL Henderson Executive Suite (450ABC) per hour Henderson Suite per section per hour Case rooms per hour	$200 $75 $40
EGAN CENTER Raytheon Amphitheater (Room 240) per hour  4-hour minimum rental Room 340 per hour Room 440 per hour	$100 $50 $50

Other rates apply for rental of Blackman Theater, Fenway Center, Matthews Arena, and outdoor facilities. Additional expenses may include permits/licenses required by the City of Boston, usually in the case of outdoor events. Contact us with any questions about space rental fees.

Role of University Events with external groups
If our office is contacted directly by an outside group about renting a University facility, the inquiry is reviewed by this department. If the inquiry is for an event that has demonstrable benefit, financial or otherwise, to the University, we advise the interested party that an on-campus sponsor, either a Northeastern academic or administrative department, needs to partner with them as their host. The Office of University Events will assist the host department by preparing a contract, collecting an insurance certificate, and advising the outside group of rules and regulations concerning events at the University.

Role and responsibilities of University host
The on-campus sponsor is the point of contact between the external client and University service providers, including the Office of University Events, building services, facility managers, catering, media services, the parking office, and others.

The on-campus host may be asked to provide an internal budget number to any Northeastern department that provides billable goods or services to the outside client. The internal budget number may be necessary to guarantee payment in the event that the outside client defaults on payment. If an outside client fails to pay a University department for event services, the host budget may be charged for that expense, and the host department may need to collect payment from the outside group. Chartwells, for instance, will provide catering for an outside event only if the external client pays in advance via cash or MasterCard, or if an internal department guarantees payment with a University budget number.

On occasion, an outside client may ask for an adjustment to facility rent. It is initially the responsibility of the host department to determine whether that request is reasonable. If so, the host department may submit a request in writing to the Senior Vice President for Administration and Finance. The Senior Vice President for Administration and Finance is the only person who has the authority to adjust facility rental fees. Please contact University Events before you submit a request form for a rent adjustment.

The host unit may be expected to provide staff resources to attend pre-event planning meetings, to assist the outside client with questions or direction, and to provide staff resources to be on-site or on-call the day of the event to respond to client needs.