1. Employee communicates with supervisor intent to resign, retire, or terminate well in advance of end date. Supervisor or unit/department head provides employee with Employment Separation Information sheet available on HRM’s web site.

2. Employee submits Letter of Resignation* noting last day of work and includes the number of earned, unused vacation days [if applicable]. See HRM website for related policies.

*(OR Letter of Termination by supervisor/unit head after consultation with HRM)
*(OR Letter of Intent to Retire from employee after consultation with Benefits)

Note: Supervisor must verify # of earned, unused vacation (or sick; if applicable) time to be paid out in final paycheck.

3. Unit/Department confirms number of earned, unused vacation days to be paid and completes HR/Payroll Action Form on line using drop down lists and obtains supervisor or unit/department head signature.

4. The form, along with the original letter, is forwarded to Key Contact (Jacie) for College Dean’s authorization and further processing.

• They should be forwarded at least 2 weeks prior to last work day to ensure last paycheck is processed accurately.

5. If applicable, Unit/Department head completes the Employment Separation Checklist provided on HRM’s web site.

• Forward completed and signed checklist to Jacie for personnel file on employee's last day.

6. Unit/department head petitions College Dean [Steve Zoloth] for permission to replace vacancy and receives e-mail confirmation.
 
7. If permission to fill the vacant position is granted, a Recruiting & Posting Request form is completed and forwarded to Key Contact (Jacie) via e-mail to begin the recruiting process.

Next Step: See directions:
-  For Administrative Job Posting
-  For Faculty (TBD)
-  For Office Support (TBD)