(Positions Grade 9-14 and on a funded non operating budget)

1. Complete the education and employment verification and reference checks  process prior to making a tentative offer. (See HRM website for info)

• Note: If finalist requires work authorization assistance, immediately contact ISSI or NU Cousel to initiate.

2. Prepare Hire Packet for Jacie Lavallee  – Include:

• A copy of the Job Posting Summary from the NU website.
• Completed Job Offer Details Form; have it signed by department head to verify offer information.
  • Note: In “Comments” section include hiring rationale and justifications if a female or minority candidate is NOT selected for hire/promotion/transfer.
  • Note:   Consult with Jacie regarding start date before completing – anticipate at least 3-4 weeks for processing prior to start date
• Candidate’s completed, printed online Employment Application and electronic resume
• If applicable, the e-mail requesting an internal and/or external posting waiver and approval from Donnie Perkins, Affirmative Action and Diversity Office.
• Create draft of new appointment letter and send to Jacie via email attachment.
  • Jacie will review and print the letter and create the Peoplesoft Authorization for Offer of Employment Form and route for approvals.
• If applicable, work authorization applications for J-Scholar or H1B

3. Hire packet is routed for approvals and the following forms are sent to candidate by Jacie or initiator:

• Signed offer/appointment letter
• Personal Information Request Form [must be completed online]
• W-4 form
• Optional self disclosure form
• Direct deposit
• I9 Eligibility and Verification form (to be completed on 1st day)
•  Job posting
• Security awareness training schedule
• Benefits Summary  

Completed forms and signed offer letter are returned by candidate to Key Contact (Jacie) in return envelope provided.

4. Completed hire packet is sent to HR Operations for processing

• Note: Initiating unit/department should retain copies of documents they submitted for processing their files.

Routing for completed new hire packet:  Unit/Department  =>  Key Contact  =>  Affirmative Action  =>  DSPA AND/OR Budget Office  =>  Provost Office  =>  Candidate  =>  Key Contact  =>  HRM Operations