For Positions Grades 9-14 and below funded in a grant or operating budget

A. Posting

*Confirmation required from College Dean for permission to replace vacancy or for new positions in operating budgets*

If new position begin at Step 1:

1. Create a Job Scope Description and send to HR Compensation for review. Copy for Jacie Lavallee. Request a grade and job code for the type of position you are looking to fill.  They will respond to your request via e-mail.  Fill out and e-mail the Position Add/Change form to HR-Payroll Service Center/NEU to request a position number. (c.c. Jacie Lavallee)

2. You will receive an e-mail from Human Resources with your position number.  Print out for your own record and reference the number for the Recruiting and Posting Request Form.  (See Step 3)

If a replacement begin at Step 3:

3. Complete the Recruiting and Posting Request form

• If  new position, use info from the Position Add/Change Form and Human Resource e-mail, and forward to Jacie Lavallee.
• If applicable, also forward the e-mail requesting an internal and/or external posting waiver and authorization from Donnie Perkins, Affirmative Action and Diversity office.
•  To increase outreach for minority and female applicants, refer to Basic Recruitment Strategies and Resources found on the Affirmative Action website

4. Jacie creates posting in PeopleSoft and obtains the requisition/posting number.  Jacie transfers ownership of the requisition to initiator, giving access to manage/review applications. 

5. Print out the job posting from the web for future reference and remit with completed hire packet to Jacie.

B. E-Recruit

(For Managers Quick Guide to E-Recruit refer to the HRM website/Forms and Manuals)

1. Initiator monitors and manages all applications.  Every candidate MUST apply online using Careers at Northeastern. 

2. Interview Candidates.

• Note: When interviewing, do not ask candidates about their ethnicity or visa status.  This information should already be included in the online application.

3. Once finalist is identified, print a copy of the online employment application and electronic resume to include in the new hire packet.

• Note: If finalist requires work authorization assistance, immediately contact ISSI or NU Counsel to initiate.

4. Transfer requisition back to Jacie to begin new hire processing.

• When discussing a start date with the finalist, consult with Jacie to ensure adequate time is allowed for approvals and offer/appointment letter.

Next step: see DIRECTIONS – ADMINISTRATIVE HIRE