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Directions - Temporary Non-Student Employee Hire
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NOTE: All forms can be found on the Human Resources Resources and Forms website.
1. Complete the education and employment verification and reference checks process prior to making a tentative offer.
2. Unit sends HRM Compensation (Susan Batutis) a brief job description with cover e-mail along with account number and pay rate to approve position.
- Hourly rate over $29.99 requires HRM Compensation approval.
- Hourly rate over $49.99 requires HRM Compensation and Provost approval.
3. Once approved (sent via e-mail), unit looks up the position number under applicable account number (on the HR web site under Account Code Look-up.) This number is required on the Temporary Non-Student Employee Hire Form.
4. Unit fills out the Temporary Non-Student Employee Hire Form.
5. Candidate fills out the Temporary Non-Student Employment Application Form.
6. Candidate fills out the following forms if not already on file at NU. (Department needs to verify I-9 documentation and complete form in person.)
- I-9
- Direct deposit form
- W4 form
7. When forms are completed and candidate is ready to begin work, Supervisor sends following to HRM:
- Temporary Non-Student Hire Form
- Temporary Non-Student Employment Application Form
- I-9 form
- direct deposit with voided check
- W4
*Note: Completed paperwork must be submitted to HRM BEFORE the candidate's first day of work.
8. HRM e-mails Supervisor a time sheet for candidate with employee ID number that needs to be filled out each week by the employee to verify their hours.
9. Supervisor needs to fill out a summary time sheet and send in to Human Resources/Payroll Operations in 250 Columbus Place, each Monday before 4:00 PM in order for candidate to get paid that week.
10. Termination of Temporary Employees - please see Administrative Manual website for instructions.