Forms
|
Form Name |
Use this form to: |
Additional Documentation Needed |
Approvals |
Format |
Last Updated |
|
Procard Cardholder Agreement: Staff |
Contract required for any staff member who has a procard. |
|
Signature of Procard holder |
7/1/08 |
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Procard Cardholder Agreement: Faculty and PI's |
Contract required for any faculty member or PI who has a procard. |
|
Signature of Procard holder |
7/1/08 |
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Direct Pay Request (DPAY) |
Generate Payment to: Vendors under $3000, 1099's, honorariums |
Original Invoice |
Dept. Head / Director Funding Approval *if necessary* |
5/27/11 |
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Expense Reimburse- |
Reimburse individuals for expenses incurred on behalf of the University. |
Original receipts for all expenses $75.00 and above Recorded explanation for charges under $75.00. Exchange rate required for international travel. |
Dept Head / Supervisor Funding Approval *if necessary* |
5/27/11 |
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|
Procard Application |
Apply for the Procurement Credit Card |
None |
Dept. Head/ Supervisor Budget/DSPA Senior Vice President* *if necessary |
4/16/04 |
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Procard Travel Reconcil- |
Reconcile expenses incurred while traveling on behalf of the University that were charged to the Procard. Reconcile to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person. |
Original, itemized receipts for all expenses $75.00 and over, except when the ATM function is utilized, then all original receipts are required for those out-of-pocket expenses. Recorded explanation for charges under $75.00. Exchange rate required for international travel. Reconcile your receipts to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person. |
Dept. Head/ Supervisor |
|
7/1/08 |
|
ProCard Reconcil- |
Reconcile monthly ProCard expenses to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person. |
All receipts $75.00 and over Recorded explanation for charges under $75.00. FRS Budget Report |
Dept. Head/ Supervisor |
|
12/18/09 |
|
Hotel Credit Reference |
Supply hotels with references regarding the University's account with other hotels. |
|
|
5/27/11 |
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Vendor Credit Reference |
Supply vendors with references regarding the University's account with other vendors. |
5/27/11 |
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American Express Credit Card Application |
Apply for the American Express Credit Card |
|
Dept. Head/ Supervisor |
5/27/11 |
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Request for Action Form |
Request changes to a Procard account |
|
Dept. Head/ Supervisor Budget/DSPA Senior Vice President* *if necessary |
|
7/1/08 |
|
Lost/Stolen Procard Notification Form |
Inform A/P that a Procard has been lost/stolen |
Cardholder must call JPMorganChase to report the account and request that a new account & plastic be created. |
5/27/11 |
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Statement of Questioned Item |
Inquire about and/or dispute a Procard charge |
Cardholder should inquire with Customer Service at JPMorganChase. |
|
5/27/11 |
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Employee Independent Contractor Certification Form |
For engage-ment of services |
|
Dept. / Unit Head |
|
1/31/05 |
|
Professional Services Agreement Template |
For engage-ment of services |
|
Dept. / Unit Head, Consultant |
2/19/06 |
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Bank Credit Reference Form |
Used to provide new vendors with the University's credit worthiness |
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7/1/08 |
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SABO Stop Payment Request |
Place a stop payment on a SABO check |
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SABO Business Office |
12/11/09 |