Forms

Form Name

Use this form to:

Additional Documentation Needed

Approvals

Format

Last Updated

Procard Cardholder Agreement: Staff

Contract required for any staff member who has a procard.

 

Signature of Procard holder

PDF

WORD

7/1/08

Procard Cardholder Agreement: Faculty and PI's

Contract required for any faculty member or PI who has a procard.

 

Signature of Procard holder

PDF

WORD

7/1/08

Direct Pay Request (DPAY)

Generate Payment to: Vendors under $3000, 1099's, honorariums

Original Invoice

Dept. Head / Director Funding Approval *if necessary*

PDF

EXCEL

5/27/11

Expense Reimburse-
ment Voucher

Reimburse individuals for expenses incurred on behalf of the University.

Original receipts for all expenses $75.00 and above Recorded explanation for charges under $75.00. Exchange rate required for international travel.

Dept Head / Supervisor Funding Approval *if necessary*

EXCEL

1/6/14

Procard Application

Apply for the Procurement Credit Card

None

Dept. Head/ Supervisor

Budget/DSPA

Senior Vice President*

*if necessary

PDF

 

3/03/2014

Procard Travel Reconcil-
ation Report

Reconcile expenses incurred while traveling on behalf of the University that were charged to the Procard.

Reconcile to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.

Original, itemized receipts for all expenses $75.00 and over, except when the ATM function is utilized, then all original receipts are required for those out-of-pocket expenses. Recorded explanation for charges under $75.00. Exchange rate required for international travel. Reconcile your receipts to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.

Dept. Head/ Supervisor

 

EXCEL

7/1/08

ProCard Reconcil-
ation

Reconcile monthly ProCard expenses to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.

All receipts $75.00 and over Recorded explanation for charges under $75.00. FRS Budget Report

Dept. Head/ Supervisor

 

EXCEL

12/18/09

Hotel Credit Reference

Supply hotels with references regarding the University's account with other hotels.

 

 

PDF

EXCEL

5/27/11

Vendor Credit Reference

Supply vendors with references regarding the University's account with other vendors.  

PDF

EXCEL

5/27/11

American Express Credit Card Application

Apply for the American Express Credit Card

 

Dept. Head/ Supervisor

PDF

EXCEL

5/27/11

Request for Action Form

Request changes to a Procard account

 

Dept. Head/ Supervisor

Budget/DSPA

Senior Vice President*

*if necessary

PDF

 

7/1/08

Lost/Stolen Procard Notification Form

Inform A/P that a Procard has been lost/stolen

Cardholder must call JPMorganChase to report the account and request that a new account & plastic be created.

 

PDF

EXCEL

5/27/11

Statement of Questioned Item

Inquire about and/or dispute a Procard charge

Cardholder should inquire with Customer Service at JPMorganChase.

 

PDF

EXCEL

5/27/11

Employee Independent Contractor Certification Form

For engage-ment of services

 

Dept. / Unit Head

PDF

WORD

 

1/31/05

Professional Services Agreement Template

For engage-ment of services

 

Dept. / Unit Head, Consultant

WORD

2/19/06

Bank Credit Reference Form

Used to provide new vendors with the University's credit worthiness

 

 

PDF

WORD

7/1/08

SABO Stop Payment Request

Place a stop payment on a SABO check

 

SABO Business Office

EXCEL

12/11/09