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Human Resource Management - Temporary Employee Termination Policy and Procedure

Policy and Procedure

Subject Area: Employment
Policy Title: Temporary Employee Termination Policy and Procedure
Policy / Procedure No: HRM050
Responsible Office: Human Resource Management
Documents Needed: HR/Payroll Action Form

SCOPE: All temporary employees of the University

PURPOSE: Provide guidelines for resignation/termination of temporary employment


Voluntary Termination

Temporary Employees who voluntarily resign are expected to give a minimum of two weeks notice and to submit a letter of resignation to their supervisors or department heads specifying the reason for resignation and the last day of work.

Involuntary Termination

There are several situations that can result in termination. These include, but are not limited to:

  • Unsatisfactory job performance
  • Misconduct
  • Refusal or reluctance to do tasks which are within job description
  • Frequent Tardiness
  • Frequent absences
  • Improper use of work privileges for personal gain
  • Insubordination
  • Falsification of timecards/sheets
  • Being at work under the influence of illegal substances
  • Theft
  • Sexually or racially harassing a co-worker or client
  • Loss of position funding
  • Endangering the safety of colleagues or members of the community at large
  • Violating the University Professional Standards and Business Conduct Policy or the Code of Student Conduct
  • Violating standards of conduct or behavior set by department/supervisor

Procedure to Terminate Temporary Employees: There are three ways that a temporary, part-time employee can be terminated:

1. HRM Action Form - The Supervisor completes an and sends it to the HR/Payroll Service Center to terminate the employee.

IMPORTANT: Please make sure that all hours have been paid for work completed before requesting them to be terminated from the position.

2. Pre-determined Assignment End Date - In the case where an employment end date is provided to the HR/Payroll Service Center at the beginning of employment, employees are automatically terminated when that date is reached. If the employee resigns or is terminated prior to the original end date, then the hiring manager must complete an HRM Action form and submit it to the HR/Payroll Service center to terminate the employee.

If a hiring manager has specific questions about terminating a temporary employee, he/she should contact their HRM Consultant.

Collection of University Property

It is the responsibility of the temporary employee's Supervisor and/or Department Head to collect any University property that the temporary employee has in his/her possession.