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Human Resource Management - Temporary Employment Policy and Procedure


Policy and Procedure

Subject Area: Employment
Policy Title: Temporary Employment Policy and Procedure
Policy / Procedure No: HRM051
Responsible Office: Human Resources Management
Documents Needed: Temporary Hire Form, Temporary Employee Application

POLICY: Temporary Hiring Policy

SCOPE: All student and non-student temporary employees of the University

PURPOSE: Define Temporary Employees and Describe Standard Hiring Policy and Practices

PROCEDURE:

Temporary Non-Student Employees

Definition:: Any employee who works in a non-benefits eligible position for a specified, limited period of time, up to 1000 hours per calendar year. A temporary employee may not work more than 6 months on a full-time basis in one calendar year, unless it is approved by a Senior Vice President.

Please Note: All hourly paid employees are subject to overtime pay as described in the University's overtime pay practice guidelines Temporary Non-Student Hiring Process Guidelines

1. The hiring department is responsible for recruiting for all temporary positions.

2. Hiring Manager interviews all candidates, and selects a finalist.

3. All temporary employees are required to complete and sign a Temporary Employment Application

4. Departments are strongly encouraged to conduct reference checks and verify employment history. If applicable, hiring managers should also verify credentials for all final candidates for temporary appointments.

5. To process the Temporary employee in the payroll system, the Hiring Manager must complete a Temporary Hire Form, which is then submitted to the HR/Payroll Service Center. Position numbers for the Temporary Hire Form can be found on the HR/Payroll Service Center Website at http://www.neu.edu/hrpayroll

6. Once a temporary hire is processed, the employee is eligible for a Husky ID card and a sponsored IT account. To get the Husky card follow the directions on the web site at http://www.customerservice.neu.edu/Huskycard.html. To obtain an IT account, the hiring department must complete and authorize the appropriate form. http://www.help.neu.edu/SPONS_ACCT_POL_101504.pdf

Required Forms:
All temporary employees are required to complete the following forms:

  • I-9 Employment Eligibility Form - completed in the department and submitted to HR/Payroll Service Center with the hiring package.

  • W-4 Federal tax withholding form - completed and submitted to the HR/Payroll Service Center with the hiring package.

  • Direct Deposit form - All temporary employees must complete a direct deposit form in order to be paid. This form is completed and submitted to the HR/Payroll Service Center with the hiring package.

Temporary Student Employee

Definition - A full-time student who works up to a maximum of 20 hours per week (except during exam weeks or intersession weeks), and is in a non-benefits eligible position is considered a Temporary Student Employee. Work Study Students and Stipend Graduate Assistants are included in this category*.

*Please note: Co-ops are considered Temporary Students, however, please refer to the following Co-op policies for information: https://studentemployment.neu.edu/cimages/JobXNUEmployerGuide.pdf

2. Students apply to the positions online by going through their myNEU account.

3. Hiring Manager interviews all candidates, and selects a finalist. If applicable, hiring managers should also verify credentials for all final candidates.

4. To process the temporary student employee in the system, the hiring manager should go to the Student Employment website at https://studentemployment.neu.edu and follow the directions outlined in the Employer User Guide. By following the instructions, the hiring manager will generate a time sheet for the student, which will be used to the pay the student on a weekly basis.

5. Once a temporary student hire is processed, the student is eligible for a sponsored IT account. To obtain an IT account, the hiring department must complete and authorize the appropriate form. http://www.help.neu.edu/SPONS_ACCT_POL_101504.pdf

Required Forms:

  • I-9 Employment Eligibility Form - completed in the department and submitted to the Student Employment Office.
    Link: . https://studentemployment.neu.edu/cimages/i9.pdf"

  • W-4 Federal tax withholding form - completed and submitted to the Student Employment Office.
    Link:. https://studentemployment.neu.edu/cimages/w4.pdf

  • Direct Deposit form - All temporary employees must complete a direct deposit form in order to be paid. This form is completed and submitted to the Student Employment Office or the HR/Payroll Service Center with the hiring package.
    https://studentemployment.neu.edu/cimages/DirectDeposit.pdf

    Process of Hiring International employees In order to comply with the United States federal law regulated by the Immigration and Naturalization Services, the Department of Labor and/or the Department of State, the hiring of non-immigrant international faculty, researchers, and staff should be executed in consultation with the International Student and Scholar Institute, located in 203 Ell Building and University Counsel, in Churchill Hall. This will ensure that the prospective international hire has or will obtain, in a timely fashion, the appropriate visa status in order to be legally employed, either full- or part time at Northeastern University. For more information, please visit http://www.issi.neu.edu, and refer to the Employment Based Visas policy.