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Human Resource Management - Job Posting for All Benefits-Eligible Positions

Policy and Procedure

Subject Area: Employment
Policy Title: Job Posting for All Benefits-Eligible Positions
Policy / Procedure No: HRM057
Responsible Office: HRM- Employment; Affirmative Action and Diversity; College/Area Department

PURPOSE: To detail the job posting requirements for all benefits eligible openings as outlined by the Office of Affirmative Action and Diversity

SCOPE: All on-going, University budgeted and grant-funded positions

POLICY: Administrative Professional and Office Support, Technical, Trades and Crafts

1. Each position vacancy shall be posted internally for ten calendar days to solicit applications from internal candidates only. During this period, only full- or part-time benefits-eligible employees may be formally considered for the posted position. If a qualified internal candidate is hired at the end of this ten-day period, no further posting or outreach is required.

2. If an internal candidate is not hired at the end of the ten-day internal posting period, the position will continue to be posted and an external search will be conducted in accordance with the Office of Affirmative Action and Diversity requirements. After the internal posting period, all Administrative Professional positions must be posted externally for a minimum of an additional twenty days.

3. If a position's requirements suggest the need for an immediate external search, a waiver of the internal posting period may be sought through the Office of Affirmative Action and Diversity.

4. The Office of Affirmative Action and Diversity staff reviews requests for waivers on a case-by-case basis. Approval is closely monitored to encourage recruitment of a diverse pool of qualified applicants for every open position at the University.

Faculty
1. Full- and Part-Time Benefits-Eligible Faculty: The position shall be posted for a minimum of 30 calendar days during which time an internal and external search shall be conducted.

2. Part-Time Faculty (Non-Benefits-Eligible): The position shall be posted for a minimum of 30 calendar days. All applications shall be held and considered against appropriate vacancies.

Click here to see procedures and process for Position Creation, Approval & Posting

To Apply for a Posting Waiver:

1. The Hiring Manager contacts the Office of Affirmative Action and Diversity to discuss petitioning for a posting waiver.

2. The Hiring Manager determines which type of waiver applies to the request: (2 types)

  1. a. Waiver of 10 day internal posting period, which results in concurrent internal and external posting period
  2. b. Full waiver, which excludes the opening from normal posting requirements. If Affirmative Action staff approves this request, the job is not posted or advertised and an immediate hire is allowed.
3. The hiring manager drafts a memo to the Dean of Affirmative Action and Diversity stating the reason for the waiver request and provides supporting justifications.

4. The Dean of Affirmative Action and Diversity either approves or denies the request.

5. If either waiver is approved, the department manager forwards the approved waiver to HRM to initiate the recruitment and/or appointment process based on the waiver guidelines.