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Human Resource Management - Position Add/Change Form Procedure (*for all faculty positions, all positions within SPCS and the Law School, and positions funded by grants or restricted gifts, where employment is contingent on continued funding.


Policy and Procedure

Subject Area: Employment
Policy Title: Position Add/Change Form Procedure (*for all faculty positions, all positions within SPCS and the Law School, and positions funded by grants or restricted gifts, where employment is contingent on continued funding.
Policy / Procedure No: HRM063
Responsible Office: Hiring Manager or Proxy; HR/PR Service Center
Documents Needed: Position Add/Change form

PLEASE NOTE: This process needs to be followed if you are creating a new position or making changes to an existing vacant position. This process does not have to be followed if the position (*according to the aforementioned guidelines) is a replacement, and no changes are being made. Go directly to Position Creation, Approval and Posting.

PURPOSE: To identify steps needed to create or modify a position record in PeopleSoft. In order to create a job requisition, it is necessary to have a position number. This procedure must be followed prior to completing an online requisition form. If a position has been changed, and the Hiring Manager/Proxy does not complete an Add/Change form to notify the HR/PR Service Center to adjust the position record in PeopleSoft, then incorrect information will be posted on the NU job opportunities site.

SCOPE: All faculty positions, all positions within SPCS and the Law School, and positions funded by grants or restricted gifts, where employment is contingent on continued funding.

DEFINITIONS:

New position - An additional position that does not currently have a Position Number assigned to it

Changed position - A re-evaluation by Compensation which results in a change in

  • title
  • hours
  • salary grade

PROCEDURE:

Faculty, Administrative Professional and Office Support, Technical, Trades and Crafts
This Procedure must be followed for all new or changed (AND vacant) faculty positions, positions within SPCS and the Law School, and positions funded by grants or restricted gifts, where employment is contingent on continued funding:

1. Hiring Manager or Proxy will complete a Position Add/Change Form and then electronically submit the form to the HR/PR Service Center.

2. The HR/PR Service Center will process the information and set up or edit the Position record in PeopleSoft, and send the Hiring Manager or Proxy a notification message.

3. If it is a NEW position, the notification will include a Position number. The Position number is required in order for the Key Contact to create a Job Requisition in PeopleSoft. If you have any questions about this procedure, please contact your HRM Consultant at extension 2230.

Click here to see procedures and process for Position Creation, Approval & Posting