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Payroll Office - Part-Time Payroll
Policy
PURPOSE: To pay temporary part-time employees, student help, and any other payroll disbursements that do not fit into existing payroll categories.
SCOPE: Part-time student employees and part-time casual empoyees.
POLICY:
1. Part-time weekly pay warrants must be complete and accurate in order for them to be processed by the Payroll Office.
2. Hours worked and rate must be calculated, reviewed, and signed by an individual with authorized signature authority. Pay rates recorded in excess of $20.00 per hour initially require an Area Senior Vice President's signature or the President's Signature for those areas reporting directly to the President. The Compensation Department in Human Resources Management is available to help with establishing pay rates. Please keep in mind that by signing the form, the department head or supervisor is attesting to the fact that all information on the slip is accurate and complete. In addition, it is very important that supporting documentation be maintained and subject to audit at the departmental level. No pay slips or warrants will be processed without the appropriate signatures.
3. Except in the case of student help, all part-time and all temporary employees who are working more than twenty-four (24) hours a week, are limited to six months on the part-time payroll. Payroll will notify the authorized signature holders of any individuals who have been on the part-time payroll, who have worked more than 24 hours per week for a period of five months. Exceptions must be approved by the Area Senior Vice President or the President for those areas reporting directly to the President. It is the responsibility of the authorized signature holder to contact the Senior Vice President or President, if applicable, to gain approval for exceptions. Individuals without an approved exception will be removed from the payroll at the end of the month.
4. Departments with two or more part-time employees are required to process the part-time payroll using a warrant. Warrants are due in the Payroll Office no later than noon on Thursday to pay the following Thursday. More information regarding warrants can be obtained by contacting the Payroll Office.
5. Authorized signatures for Payroll transactions will be granted as follows:
7. Overtime will only be paid to those employees who work greater than 40 hours in a given week, who are doing non-exempt work. Any questions or concerns relative to overtime should be directed to Human Resources Management.
8. Quarterly audits of the part-time payroll will be conducted by the Payroll Office and referred to the Internal Audit Department if there is a problem.
Click here to see the Part-Time Weekly Payroll procedure
Subject Area: Payroll
Policy Title: Part-Time Payroll
Policy / Procedure No: PAY006
Responsible Office: Payroll Office
6. University Departments are required by law to submit pay slips or warrants on a weekly basis for employees paid hourly. The Payroll Office will not process multiple pay slips for any employee in a given pay week.